Subd. 1. Records retention; licensees.

For one year following the expiration date of a license, the licensee must maintain documentation of clock hours earned during the previous renewal term. The documentation must include the following:

1. (1) for educational workshops or seminars offered by an organization or at a conference, a copy of the certificate of attendance issued by the presenter or sponsor giving the following information:

   1. (i) the name of the sponsor or presenter of the program;
   2. (ii) the title of the workshop or seminar;
   3. (iii) the dates the licensee participated in the program; and
   4. (iv) the number of clock hours completed;

2. (2) for academic coursework offered by an institution of higher learning, a copy of a transcript giving the following information:

   1. (i) the name of the institution offering the course;
   2. (ii) the title of the course;
   3. (iii) the dates the licensee participated in the course; and
   4. (iv) the number of credits completed;

3. (3) for staff training offered by public or private employers, a copy of the certificate of attendance issued by the employer giving the following information:

   1. (i) the name of the employer;
   2. (ii) the title of the staff training;
   3. (iii) the dates the licensee participated in the program; and
   4. (iv) the number of clock hours completed; and

4. (4) for independent study, including electronic study, a written summary of the study conducted, including the following information:

   1. (i) the topics studied;
   2. (ii) a description of the applicability of the study to the licensee's authorized scope of practice;
   3. (iii) the titles and authors of books and articles consulted or the name of the organization offering the study;
   4. (iv) the dates the licensee conducted the study; and
   5. (v) the number of clock hours the licensee conducted the study.

Subd. 2. Audits.

The board may audit license renewal and reactivation applications to determine compliance with the requirements of sections 148E.130 to 148E.170. A licensee audited by the board must provide the documentation specified in subdivision 1 regardless of whether the provider or program has been approved by the board, the Association of Social Work Boards, or a similar examination body designated by the board, or the National Association of Social Workers.