Authority: IC 33-42-16-2

Affected: IC 4-21.5; IC 33-42-12-1

Sec. 1. (a) The secretary of state commissions notaries public under IC 33-42-12-1. An applicant applying for a notary commission must electronically submit an application using the notary application prescribed by the secretary of state.

(b) The application for a notary public commission must include the following:

1. (1) The applicant's name to be used in acting as a notary public.
2. (2) The applicant's residence address.
3. (3) The applicant's county of residence.
4. (4) The applicant's date of birth.
5. (5) The applicant's driver's license number or state-issued identification number.
6. (6) The applicant's Social Security number.
7. (7) An image of the applicant's signature sample.
8. (8) An image of the applicant's twenty-five thousand dollar ($25,000) surety bond.
9. (9) A passing score on the notary examination.
10. (10) Payment of the nonrefundable application fee to the secretary of state.
11. (11) A criminal background check not more than six (6) months old that may be required by the secretary of state.
12. (12) A disclosure of any disciplinary actions or commission revocations taken against the applicant.

(c) A non-Indiana resident, primarily employed in Indiana, must also submit the following:

1. (1) The mailing address of the applicant's place of employment.
2. (2) The county where the applicant is employed.
3. (3) A written statement documenting employment on company letterhead.

(d) Once an applicant successfully complies with all the requirements of subsection (b), and, when applicable, subsection (c), the secretary of state shall issue a notary commission with a unique commission number and expiration date and indicate this on the public database.

(e) If an applicant fails to comply with the requirements of subsection (b)(1) through (b)(10), and, when applicable, subsection (c), the secretary of state shall inform the applicant that the application has been rejected.

(f) If an applicant fails to comply with the requirements of subsection (b)(11) or has a disqualifying offense, the secretary of state shall inform the applicant that the application has been denied.

(g) If an applicant is rejected three (3) times within thirty (30) days, the applicant must wait thirty (30) days before submitting another application.

(h) If an application is denied, the applicant is entitled to timely notice and a hearing, as described in IC 4-21.5.

(Secretary of State; 75 IAC 7-2-1; filed Mar 26, 2020, 1:09 p.m.: 20200401-IR-075190329FRA, eff Mar 31, 2020, see Executive Order 20-15, posted at 20200422-IR-GOV200234EOA; filed May 19, 2025, 1:09 p.m.: 20250618-IR-075250153FRA)