Ind. Admin. Code tit. 68, r. 2-7-9 – Retention of records

Sec. 9. (a) The manufacturer or distributor of associated equipment shall maintain the following records:

(1) The applications for approval of associated equipment submitted to the commission.
(2) Detailed operating procedures of the associated equipment.
(3) Approvals of associated equipment received from other jurisdictions.
(4) A complete, comprehensive, and technically accurate description and explanation of the associated equipment and its intended use in both technical and lay language.
(5) Alterations or revisions, with requisite approvals, that have been conducted on associated equipment used by casino licensees or casino license applicants.
(6) The revocation of an approval for associated equipment issued by any gaming jurisdiction.
(7) Documentation that indicates problems, defects, or malfunctions of the associated equipment.
(8) Details of tests performed on the associated equipment by the manufacturer or distributor of the associated equipment.
(9) Other records that the executive director deems necessary to ensure compliance with IC 4-33, IC 4-35, and this title.

(b) Casino licensees or casino license applicants shall maintain the records listed in subsection (a) that are in its possession. Casino licensees or casino license applicants must maintain, at a minimum, those records identified in subsection (a)(5) and (a)(7).

(c) The manufacturer or distributor of the associated equipment, the casino licensee, or the casino license applicant shall maintain the records required by this rule for a period of five (5) years.

(Indiana Gaming Commission; 68 IAC 2-7-9; filed Jun 23, 1995, 2:30 p.m.: 18 IR 2656; errata filed Aug 17, 1995, 1:30 p.m.: 19 IR 42; readopted filed Oct 15, 2001, 4:34 p.m.: 25 IR 898; readopted filed Sep 14, 2007, 1:40 p.m.: 20071003-IR-068070354RFA; filed Dec 6, 2012, 2:32 p.m.: 20130102-IR-068110786FRA; readopted filed Nov 26, 2013, 3:58 p.m.: 20131225-IR-068130354RFA; filed Jan 9, 2014, 9:28 a.m.: 20140205-IR-068120584FRA; readopted filed Sep 4, 2019, 10:57 a.m.: 20191002-IR-068190384RFA; readopted filed Nov 13, 2025, 2:46 p.m.: 20251210-IR-068240626RFA)