Ind. Admin. Code tit. 345, r. 7-3.5-9 – Dealer and market facility records

Sec. 9. (a) The records of each dealer shall fully disclose the true ownership of such business by stockholders or otherwise. The dealer's records shall fully and correctly disclose all purchases, sales, or transfers involving livestock and shall include the following information:

(1) The description and identification of each animal or draft received for sale or consignment.
(2) The name and address of the seller or consignor.
(3) The date on which such animals were received.
(4) The name and address of the buyer or consignee.
(5) The description of each animal or draft sold to each buyer.
(6) The price paid for each animal or draft and, if sold by weight, the number and live weight for which each animal or draft was sold.
(7) A record of individual animal identification, such as eartags and backtags. If an animal is officially identified with an official identification number that adheres to the animal identification number (AIN) system, the AIN number is the only form of identification that must be recorded.
(8) Any commissions or other charges withheld or deducted and the net proceeds paid to the seller or consignor.
(9) If tested, individual test records, health records, and health certificates.
(10) Any other facts necessary to complete the account and reflect the true nature of the transaction.

(b) For animals bought, sold, or transferred by or through a licensed dealer, the dealer must keep as a part of their records a copy of any CVIs or alternate documentation required to move the animals.

(c) A licensed market facility receiving animals from out of state that do not move directly to slaughter must submit biweekly reports to the board that contain the following information:

(1) Name and address of the out of state consignor.
(2) Number and species of animals consigned.
(3) Official identification present on the animals or applied to the animals, if such identification is required for the interstate movement.

The information shall be submitted in the form and method required by the state veterinarian.

(Indiana State Board of Animal Health; 345 IAC 7-3.5-9; filed Jan 20, 1988, 4:01 p.m.: 11 IR 1753; filed Nov 20, 1997, 2:45 p.m.: 21 IR 1289; readopted filed May 2, 2001, 1:45 p.m.: 24 IR 2895; readopted filed May 9, 2007, 3:16 p.m.: 20070516-IR-345070037RFA; readopted filed Aug 7, 2013, 8:32 a.m.: 20130904-IR-345130236RFA; filed Aug 22, 2014, 4:04 p.m.: 20140917-IR-345140057FRA; readopted filed Jul 10, 2019, 3:50 p.m.: 20190814-IR-345190168RFA; readopted filed Oct 15, 2025, 3:08 p.m.: 20251105-IR-345240625RFA)