Authority: IC 11-8-2-5; IC 31-31-8-2

Affected: IC 11-8-2; IC 31-31-8

Sec. 62. (a) Written policy, procedure, and practice provide that juvenile case record management includes the following:

1. (1) Establishment, use, and content of case records.
2. (2) Signed and dated entries.
3. (3) Maintenance, secure placement, and preservation of records to minimize the possibility of theft, loss, or unauthorized destruction of records.
4. (4) Schedule for retiring or destroying inactive records.
5. (5) Safeguards from unauthorized and improper disclosure.
6. (6) Security for computerized systems.
7. (7) A release of information consent form that complies with applicable federal and state regulation, a copy of which is maintained in the case record.

(b) Employees, consultants, and contract personnel:

1. (1) are informed in writing about the facility's policies on confidentiality of information; and
2. (2) agree in writing to abide by them.

(c) All case records associated with claims of sexual abuse are retained in accordance with an established schedule and include the following:

1. (1) Incident reports.
2. (2) Investigative reports.
3. (3) Juvenile information.
4. (4) Case disposition.
5. (5) Medical and counseling evaluation findings.
6. (6) Recommendations for post-release treatment or counseling, or both.

(Department of Correction; 210 IAC 8-3-62; filed Sep 16, 2022, 3:13 p.m.: 20221012-IR- 210220072FRA)