Authority: IC 8-23-2-6; IC 9-21-19-2

Affected: IC 8-23-2-6

Sec. 3. (a) Upon submission of the application and preliminary notification, the applicant and the department shall schedule an initial meeting. The initial meeting shall be held no later than thirty (30) days after the submission of the application and preliminary notification that comply with the requirements of 105 IAC 7-1 and this rule.

(b) Participants at the initial meeting shall include the following:

1. (1) The applicant or its representative.

2. (2) One (1) or more of the following department personnel within the district in which the proposed development site is located:

   1. (A) Regulations supervisor.
   2. (B) Traffic engineer.
   3. (C) Development engineer.
3. (3) Any other individual deemed necessary by the applicant or department personnel to facilitate the initial meeting.

(c) The purpose of the initial meeting shall be to determine what further action, if any, is necessary by the applicant before a permit may be granted, including the following:

1. (1) Whether a traffic impact analysis study is warranted and, if so, the scope and extent of such study.
2. (2) Whether a traffic operations study is warranted and, if so, the scope and extent of such study.
3. (3) If the necessity for a traffic impact analysis study or a traffic operations analysis study cannot be determined, the information necessary from the applicant to make this determination.
4. (4) All other issues and requirements the applicant must address before the department may grant a permit.

(d) Within thirty (30) days of the initial meeting, a memorandum of understanding shall be prepared by the applicant or its representative detailing the actions to be performed by the applicant as determined at the initial meeting. The applicant may not proceed with any action until the department has approved in writing the memorandum of understanding. The memorandum of understanding shall include all pertinent issues discussed at the initial meeting and a description of any study to be conducted, including the following:

1. (1) Issues to be addressed in the study.
2. (2) Limits of study area.
3. (3) Study assumptions.
4. (4) Data sources.
5. (5) Contents of any report to be generated.

(Indiana Department of Transportation; 105 IAC 7-1.5-3; filed Jul 1, 1999, 11:00 a.m.: 22 IR 3360; readopted filed Nov 7, 2001, 3:20 p.m.: 25 IR 899; readopted filed Jun 14, 2007, 2:45 p.m.: 20070627-IR-105070237RFA; readopted filed Oct 2, 2013, 11:39 a.m.: 20131030-IR-105130295RFA; readopted filed Oct 4, 2019, 10:07 a.m.: 20191030-IR-105190413RFA; readopted filed Oct 21, 2025, 3:46 p.m.: 20251112-IR-105240645RFA)