Ind. Admin. Code tit. 10, r. 2-2-1.5 – Department of transportation purchase order form approval

Sec. 1.5. (a) The department of transportation may issue purchase orders on behalf of the agency without submitting such purchase order forms individually to the office of the attorney general for review and approval in the following circumstances:

(1) The purchase order is issued pursuant to a contract that has been individually reviewed and approved by a deputy attorney general designated by the attorney general to review and approve contracts.
(2) The total amount of the purchase order is less than one hundred thousand dollars ($100,000), and it is issued, as a result of a bidding procedure conducted in accordance with 105 IAC 12, for the purchase of supplies that are tangible personal property and the invitation to bid utilizes only general terms and conditions, special terms and conditions, or single contract terms and conditions.
(3) The purchase order is issued for the purchase of supplies or services where the contract is approved by a rule adopted by the attorney general.

(b) All proposed purchase order forms shall be submitted to the office of the attorney general prior to usage under the provisions of subsection (a). Attorney general approval of such forms will be given in writing and filed with the commissioner of the department of transportation, the state board of accounts, and the commission on public records. This approval may be revoked, prospectively, upon written notice filed with the commissioner of the department of transportation, the state board of accounts, and the commission on public records.

(c) Purchase orders, in order to be issued, must include additional information not preprinted on the form, including, but not limited to, the name and address of the vendor or contractor, budgetary account information, a description of the goods or services, the price, and other various items. In completing these forms, no term in conflict with those terms shown on the invitation to bid or preprinted on the purchase order forms, or in conflict with the contract individually approved by a deputy attorney general, may be added without the written approval of a deputy attorney general designated by the attorney general to review and approve contracts.

(d) All purchase orders not meeting the requirements of this section must be individually submitted to the office of the attorney general for review and approval.

(Office of Attorney General for the State; 10 IAC 2-2-1.5; filed Feb 2, 1995, 3:20 p.m.: 18 IR 1454; readopted filed Nov 6, 2001, 10:15 a.m.: 25 IR 897; readopted filed Nov 13, 2007, 2:13 p.m.: 20071212-IR-010070549RFA; readopted filed Nov 21, 2013, 10:06 a.m.: 20131218-IR-010130348RFA; readopted filed Nov 14, 2019, 2:10 p.m.: 20191211-IR-010190511RFA; readopted filed Nov 5, 2025, 1:52 p.m.: 20251119-IR-010240492RFA)