Ind. Code § 4-12-1-13 – Inspection of state institutions; compensation of state employees; review by budget agency; application of budget agency policies and procedures to certain officials or agencies; allotments for stat

(a) During the interval between sessions of the general assembly, the budget agency shall make regular or, at the request of the governor, special inspections of the respective institutions of the state supported by public funds. The budget agency shall report regularly to the governor relative to the physical condition of such institutions, and any contemplated action of the institution on a new or important matter, and on any other subject which the budget agency may deem pertinent or on which the governor may require information. The budget agency shall likewise familiarize itself with the best and approved practices in each of such institutions and supply such information to other institutions to make their operation more efficient and economical.
(b) Except as to officers and employees of state educational institutions, the executive secretary of the governor, the administrative assistants to the governor, the elected officials, and persons whose salaries or compensation are fixed by the governor pursuant to law, the annual compensation of all persons employed by agencies of the state shall be subject to the approval of the budget agency. Except as otherwise provided by IC 4-15-2.2 , the budget agency shall establish classifications and schedules for fixing compensation, salaries, and wages of all classes and types of employees of any state agency or state agencies, and any and all other such classifications affecting compensation as the budget agency shall deem necessary or desirable. The classifications and schedules thus established shall be filed in the office of the budget agency. Requests by an appointing authority for salary and wage adjustments or personal service payments coming within such classifications and schedules shall become effective when approved by, and upon the terms of approval fixed by, the budget agency. All personnel requests pertaining to the staffing of programs or agencies supported in whole or in part by federal funds are subject to review and approval by the state personnel department under IC 4-15-2.2 .
(c) The budget agency shall review and approve, for the sufficiency of funds, all payments for personal services which are submitted to the state comptroller for payment.
(d) The budget agency shall review all contracts for personal services or other services and no contract for personal services or other services may be entered into by any agency of the state before the written approval of the budget agency is given. Each demand for payment submitted by an agency to the state comptroller under these contracts must be accompanied by a copy of the budget agency approval. No payment may be made by the state comptroller without such approval. However, this subsection does not apply to a contract entered into by:
1. (1) a state educational institution; or
2. (2) an agency of the state if the contract is not required to be approved by the budget agency under IC 4-13-2-14.1 .
(e) The budget agency shall review and approve the policy and procedures governing travel prepared by the department of administration under IC 4-13-1 , before the travel policies and procedures are distributed.
(f) Except as provided in subsections (g), (h), and (i), the budget agency may adopt such policies and procedures not inconsistent with law as it may deem advisable to facilitate and carry out the powers and duties of the agency, including the execution and administration of all appropriations made by law. IC 4-22-2 does not apply to these policies and procedures.
(g) The budget agency may not enforce or apply any policy or procedure, unless specifically authorized by this chapter or an applicable statute, against or in relation to the following officials or agencies, unless the official or agency consents to comply with the policy or procedure, or emergency circumstances justify extraordinary measures to protect the state's budget or fiscal reserves:
1. (1) The judicial department of the state.
2. (2) The general assembly, the legislative services agency, or any other entity of the legislative department of the state.
3. (3) The attorney general.
4. (4) The state comptroller.
5. (5) The secretary of state.
6. (6) The treasurer of state.
(h) The budget agency may not enforce a policy or procedure against an official or an agency specified in subsection (g)(1) through (g)(6) by refusing to allot money from the state agency contingency fund to the official or agency without review by the budget committee.
(i) The budget agency may not withhold or refuse to allot appropriations for a state educational institution without review by the budget committee.
Formerly: Acts 1961, c.123, s.13; Acts 1971, P.L.25, SEC.1. As amended by Acts 1977, P.L.28, SEC.13; P.L.3-1989, SEC.17; P.L.26-1989, SEC.1; P.L.1-2005, SEC.58; P.L.2-2007, SEC.28; P.L.100-2012, SEC.2; P.L.205-2013, SEC.64; P.L.213-2015, SEC.42; P.L.219-2017, SEC.11; P.L.8-2019, SEC.10; P.L.43-2021, SEC.14; P.L.165-2021, SEC.40; P.L.220-2021, SEC.1; P.L.9-2024, SEC.76.