Rule 503-1-.29. Probation Entity Records

1. (a) Confidentiality. All records must be maintained in accordance with the confidentiality provisions of rule 503-1-.17.

2. (b) Required records. Each probation entity must maintain the following records for a period of two years and records must be available and accessible for inspection by the affected county, municipality, consolidated government, the court, the Department of Audits and Accounts or the council upon request:

   1. 1. All written contracts or agreements for probation services;
   2. 2. All court orders for all probationers assigned to the entity for supervision;
   3. 3. All accounting ledgers and related documents;
   4. 4. All payment receipts issued to probationers for all funds received;
   5. 5. All probation case history and management reports and documents;
   6. 6. All other documents pertaining to the case management of each probationer assigned to the entity for supervision;
   7. 7. The probation entity application for registration and supporting documents submitted to the council; and
   8. 8. The registration approval issued to the probation entity by the council.

Authority: O.C.G.A. Secs. 42-8-101, 42-8-106.

History. Original Rule entitled "Private Probation Entity Records" adopted. F. Jan. 17, 2001; eff. Feb. 6, 2001.

Repealed: New Rule of same title adopted. F. Jan. 25, 2005; eff. Feb. 14, 2005.

Repealed: New Rule entitled "Probation Entity Records" adopted. F. July 21, 2006; eff. August 10, 2006.

Repealed: New Rule of same title adopted. F. Nov. 30, 2007; eff. Dec. 20, 2007.

Repealed: New Rule of same title adopted. F. Dec. 8, 2008; eff. Dec. 28, 2008.

Repealed: New Rule of same title adopted. F. May 26, 2009; eff. June 15, 2009.

Repealed: New Rule of same title adopted. F. Jun. 15, 2011; eff. July 5, 2011.