Rule 351-4-.11. Records

1. (1) A production licensee shall keep records identified by these rules on the premises.
2. (2) All records shall be provided to the Commission or its employees upon request.
3. (3) A production licensee shall keep and maintain records in connection with the production license for at least five (5) years from the date the record was created, unless a shorter time is specified in these rules or otherwise specific by law.
4. (4) Records shall be kept in a manner that allows the records to be made available upon request to the Commission or its employees.
5. (5) Records shall be legible and accurate.
6. (6) No person may intentionally misrepresent or falsify records, including the use of software or other methods, to manipulate or alter the accuracy of growing or production data.
7. (7) Records, whether physical or virtual, shall be stored in a secured area where the records are protected from debris, moisture, contamination, hazardous waste, fire, and theft.
8. (8) Records shall be kept of all regulated cannabis produced, manufactured, transferred, recalled, and disposed of by the production licensee.
9. (9) A production licensee shall maintain all inventory, sales, and financial records in accordance with generally accepted accounting principles.
10. (10) A production licensee shall retain a copy of all shipping manifests for at least three (3) years.
11. (11) A production licensee shall retain records of all testing, certificate(s) of analysis, and samples of each batch for at least twelve (12) months.

12. (12) A production licensee shall maintain records identifying the source of each ingredient used in the production and manufacturing of regulated cannabis, including:

    1. (a) The originating source of each ingredient;
    2. (b) The date of receipt of the ingredient;
    3. (c) The contractor's name and address;
    4. (d) The grade and quantity of said ingredient; and
    5. (e) The name of the ingredient and the contractor's control number or other identifying number or symbol, if any, used by the contractor to identify the ingredient.

Authority: O.C.G.A. §§ 16-12-203, 16-12-210, 16-12-213.

History. Original Rule entitled "Records" adopted. F. Mar. 16, 2023; eff. Apr. 5, 2023.