Rule 290-2-7-.12. Campers' Records

1. (1) Each Camp shall maintain a permanent register with identifying information of all children accepted for service. In addition to other required documentation, each camper's record shall include:

   1. (a) Name.
   2. (b) Date of birth.
   3. (c) Sex.
   4. (d) Religion.
   5. (e) Race.
   6. (f) Names, addresses and phone numbers of parents, brothers, and sisters.
   7. (g) Names, addresses and phone numbers of other persons who have a significant relationship with the child.
   8. (h) Name, address and phone number of an emergency contact.
   9. (i) Date of admission.
   10. (j) Birth Certificate or other document which establishes identity, if required for enrollment in public school.
   11. (k) A copy of the intake study.
   12. (l) Placement Agreement.
   13. (m) Service plan.
   14. (n) Documentation of case reviews and updates of service plan.
   15. (o) Health records of immunizations, examinations, treatments recommended and received.
   16. (p) Reports of significant events occurring during time camper was receiving care.
   17. (q) Discharge data including date and to whom discharged.
2. (2) The Camp shall ensure that case records are kept confidential and inaccessible to unauthorized persons, safe from fire, damage or theft.

Authority: O.C.G.A. Secs. 49-5-3, 49-5-12.

History. Original Rule entitled "Discharge" adopted. F. Nov. 8, 1984; eff. Dec. 10, 1984, as specified by the Agency.

Repealed: New Rule entitled "Campers' Records" adopted. F. Aug. 21, 2006; eff. Sept. 10, 2006.

Repealed: New Rule of same title adopted. F. June 5, 2007; eff. June 25, 2007.