1. (1) At the time of submission of the closeout report, the Subrecipient must have available documentation which verifies its certification that all activities have been completed, inspected and approved by all parties prior to the Subgrant Agreement end date and submission of the administrative closeout.
2. (2) An administrative closeout may only occur when the Subrecipient has no funds on hand. All funds drawn from the Department and not expended must be returned to the Department prior to closeout.
3. (3) Upon completion of the activities contained in the CDBG Subgrant Agreement, the Subrecipient shall submit to the Department a closeout package which gives the final statement of costs, certifies that the project and all non-administrative activities are completed and accepted, certifies that all costs except those reflected on the closeout forms have been paid and reports demographics of the program’s beneficiaries.
4. (4) When housing assistance is provided, the closeout documents must include a list of the households assisted by the contract. Additional information required by HUD may be requested by the Department at any time.

5. (5) For activities where hookups or connections are required for beneficiary access to the public improvement, evidence at the time of closeout must show:

   1. (a) The total number of persons in all households in the service area;
   2. (b) The number of low- and moderate-income persons in households connected to the infrastructure; and,
   3. (c) Projects required to meet the LMI national objective must document that the number of LMI persons in households connected to the infrastructure divided by the total number of beneficiaries in the service area equals at least 51 percent or higher or the percentage required by HUD at the time of the application.
6. (6) The closeout documents must contain original electronic or physical signatures.
7. (7) All closeout documentation is due within 45 days after completion of activities or expiration or termination of the Subgrant Agreement.

8. (8) The administrative closeout package which must be received by the Department no later than 5:00 p.m. (Eastern Time) on the business day prior to the advertised opening of the application cycle. The Department will either:

   1. (a) Approve the closeout request and provide an administrative closeout notification, or
   2. (b) If there are unresolved issues with the subgrant, provide a Notice of Outstanding Closeout Issues (NOCISS). If the Subrecipient receives a NOCISS letter, it must respond to the issues, and the response must be received by the Department at least 10 days before the Application Cycle deadline. If the response resolves the issues in the NOCISS letter, the subrecipient shall be eligible to apply for funding.

Rulemaking Authority 290.048 FS. Law Implemented 290.046 FS. History–New 5-27-18, Amended 5-18-26.