1. (1) Prior to accepting or using any complimentary travel, accommodations, meeting space, meals, equipment, transportation, or any other goods or services, the employee or representative must obtain authorization from the Department. To obtain authorization, the employee or representative must submit a written request with information and/or documentation that includes a detailed description of the offer, to include dates, itinerary, locations, and source of origin, to the Commissioner of Film and Entertainment. Submissions may be mailed to: State of Florida Department of Economic Opportunity, Office of Film and Entertainment, 107 East Madison Street, Caldwell Building, Tallahassee, Florida 32399-6545. All submissions must contain a statement that the expenses were actually incurred as necessary travel or entertainment expenses in the performance of official duties of the Office of Film and Entertainment and a written declaration as to the truth and correctness of every material matter.

2. (2) Upon receipt, the Commissioner of Film and Entertainment or his/her designee will review the submission and make a determination as to whether the offered goods or services are necessary or beneficial to the performance of the duties and purpose of the Office of Film and Entertainment. If determined to be necessary or beneficial, the information and/or documentation will be forwarded by the Office of Film and Entertainment to the Department’s designated Ethics Officer who will review the material and make a determination as to whether the request in any way conflicts with chapter 112, F.S. If the offered goods or services are determined not to be necessary or beneficial after review by the Commissioner of Film and Entertainment or his/her designee, the request will not be forwarded for review by the Department’s Ethics Officer. The Office of Film and Entertainment and the Department’s Ethics Officer or designee may require the requesting employee or representative to provide additional information and documentation as necessary to conduct the review.

   The Department’s decision to authorize or deny the request will be communicated, in writing, to the requesting employee or representative. All Department decisions on such requests are final.

Rulemaking Authority 288.1253(2) FS. Law Implemented 288.1253 FS. History–New 2-21-02, Formerly 27M-1.013, Amended 6-11-18.