1. (1) A log shall be made of each formal grievance, direct grievance, or appeal and shall contain, at a minimum, the following information:

   1. (a) Inmate name;
   2. (b) Prison number;
   3. (c) Date that the grievance or appeal was received;
   4. (d) Nature of the grievance or appeal and issue or question to be resolved;
   5. (e) Disposition of grievance or appeal;
   6. (f) Reasons for disposition;
   7. (g) Date of disposition.
2. (2) This log shall be retained on file for a minimum of 4 years following final disposition of the grievance or appeal. Copies of all grievances or appeals that are filed shall be maintained on record for a minimum of 4 years.

3. (3) A log shall be made of each informal grievance and shall contain, at a minimum, the following information:

   1. (a) Inmate name;
   2. (b) Prison number;
   3. (c) Date that the grievance or appeal was received;
   4. (d) Staff member responsible in the particular area of the problem, the classification team, the appropriate section head, or other institutional staff who is to respond to the informal grievance.
4. (4) The Department shall maintain the confidentiality of inmate grievance records to the extent permitted under Florida law.

Rulemaking Authority 944.09 FS. Law Implemented 944.09 FS. History–New 10-12-89, Amended 12-22-92, 4-10-95, 12-7-97, Formerly 33-29.012, Amended 2-9-05, 3-25-08.