Fla. Admin. Code R. 12D-13.009 – Refunds

(1) DEFINITIONS.
1. (a) “Claim,” “application,” or “request” for refund is the submission of a completed Form DR-462, Application for Refund of Ad Valorem Taxes, incorporated by reference in Rule 12D-16.002, F.A.C., when required, to the tax collector.
2. (b) “Certificate of correction” is Form DR-409, Certificate of Correction of Tax Roll, incorporated by reference in Rule 12D-16.002, F.A.C. A letter from the property appraiser will not substitute for this form.
3. (c) “Overpayment” is:
  1. A tax payment made in excess of the amount owed, due to an error. Examples include a mathematical error by a taxpayer or failure to take the applicable discount.
  2. A tax payment determined to be in excess of the amount owed as determined due by a final order of a value adjustment board (VAB) or court, and not subject to an assertion. A refund request for these overpayments does not need to be accompanied by a certificate of correction from the property appraiser for that tax year. See Section 197.323(1), F.S.
4. (d) “Payment made in error” or “taxes paid in error” is any payment made by a taxpayer on the wrong parcel.
5. (e) “Payment when no tax was due” is:
  1. A payment on a property not subject to taxes for that year, either because the property was not taxable on January 1 or an exemption should have been properly and timely applied.
  2. A payment on property which was immune or exempt under federal or other controlling law. If a tax certificate has been sold, it is unenforceable and must be cancelled.
  3. Examples include:
  a. Payment on a state right of way or other exempt or immune governmental property.
  b. Payment on an exempt property which had a timely exemption application but was not granted on the tax roll. This includes a postal/delivery error certified by the U.S. Postal Service or mailing service.
  c. Illegal or unconstitutional levies with a court ordered refund of the taxes paid.
6. (f) “Taxpayer” is the person who paid the taxes or redeemed the tax certificate or tax deed.
(2) REQUIRED PRE-APPLICATION PROCEDURES FOR TAXES PAID IN ERROR.
1. (a) As provided in Sections 197.182(1)(a)4. and 5., F.S., if the taxpayer’s attempt to receive reimbursement from the property owner is not successful, the taxpayer may submit a refund request to the tax collector.
2. (b) After determining the refund is due, the tax collector must:
  1. Cancel the payment,
  2. Issue a full refund to the taxpayer from undistributed funds being held for distribution to the taxing authorities. If these funds are not sufficient, the tax collector must bill the appropriate taxing authorities for their proportionate share.
3. (c) The tax collector must proceed with collection of the unpaid taxes:
  1. If the taxes are not delinquent, the tax collector must send a bill to the property owner. If taxes are paid before delinquency, the property owner is entitled to the appropriate discounts.
  2. If taxes are delinquent, the tax collector must proceed with collection as described in Section 197.182(3), F.S. Interest accrues on these delinquent taxes as prescribed by Chapter 197, F.S.
(3) TIME LIMITATIONS AND REQUIRED FORM FOR REQUESTING A REFUND; RESTRICTIONS ON APPLICATIONS FOR REFUND; GENERAL APPLICATION PROCEDURES.
1. (a) 1. A completed and signed application Form DR-462 is required for a refund, except when the tax collector and property appraiser have jointly established procedures for corrections based on current year’s taxes that are not initiated by a property owner.
  2. A completed and signed Form DR-462 must be provided within the time limits in Section 197.182(1)(e), F.S., except for a payment made in error, defined in Sections 197.182(1)(a)4. and 5., F.S.
2. (b) The time limit to submit a claim for refund in Section 197.182(1)(e), F.S., does not apply to or bar refunds resulting from cancellation of void or corrected tax certificates and release of tax deeds. Refunds may be granted for void and corrected tax certificates when a completed and signed application for refund is submitted during the seven-year life of the certificate, as specified in Section 197.482, F.S.
3. (c) A tax collector must accept and review all completed and signed applications for refund.
(4) REQUESTS FOR REFUND TO BE DETERMINED BY THE TAX COLLECTOR; PROCEDURES.
1. (a) Described in Sections 197.182(1)(b), (c), and (d), F.S., without an order from the Department or regard to the amount of the refund claimed; or
2. (b) Based on a correction which results in a refund of less than $2,500 for each tax year, as provided by Section 197.182(1)(k), F.S.
The tax collector must approve or deny refunds:
(5) REQUESTS FOR REFUND THAT MUST BE SUBMITTED TO THE DEPARTMENT FOR DETERMINATION; PROCEDURES. The tax collector must forward completed and signed refund applications described in Sections 197.182(1)(a)1. through 6. and paragraph (1)(k), F.S., with all application documentation to the Department.
(6) DENIAL OF A REQUEST FOR REFUND; NOTICE TO APPLICANT; CONTESTING A DENIAL.
1. (a) An applicant must be notified when a refund request has been denied as provided in Sections 197.182(1)(f) and (m), F.S.
2. (b) The notification must include the procedures for contesting the denial, as provided in Sections 194.171 and 197.182(1)(m), F.S.
(7) PROCEDURES FOR PAYING AN APPROVED REFUND APPLICATION. After a refund application is approved by the tax collector or the Department, the refund amount must be paid to the applicant as provided in Sections 197.182(1)(d), (g), and (k), F.S., and in Rule 12D-13.0055, F.A.C.

Rulemaking Authority 195.027(1), 213.06(1) FS. Law Implemented 194.171, 197.122, 197.123, 197.131, 197.182, 197.2301, 197.323, 197.332, 197.343, 197.432, 197.443, 197.473, 197.482, 197.492, 197.502, 197.582 FS. History–New 6-18-85, Formerly 12D-13.09, Amended 12-10-92, 12-31-98, 12-30-99, 12-30-02, 4-5-16.