Fla. Admin. Code R. 11D-12.002
(1) Kit tracking. Participating Entities shall utilize the software and identify at least one administrator. The administrator’s contact information shall be provided to FDLE.
(a) Forensic Medical Exam Facilities.
1. Barcoded kits obtained from the vendor shall be utilized during the exam. In the event a barcoded kit is not available, FDLE shall be contacted.
2. The software shall be utilized to receive kits from the vendor.
3. The examiner shall claim a kit and indicate the collection date in real time, or no later than 24 hours after the collection.
4. If the alleged victim is under 18 years old, it shall be indicated.
5. If the alleged victim is not filing a police report, it shall be documented, along with the location of the kit storage. A facility member shall provide the non-reporting kit to a law enforcement agency to facilitate the transfer to the department, or utilize the department mailing procedure to transfer the non-reporting kit to the department.
6. The examiner shall provide the alleged victim with the unique kit number, password, and instructions to be able to access the software.
7. A user shall reset the alleged victim’s password, when applicable.
8. The kit shall be securely and properly stored at the facility until transferred to the law enforcement agency, when applicable.
9. If non-reporting kits are stored, following a report being made, a user shall document the change and the date of the report. It shall be indicated when the kit has been destroyed, when applicable.
10. All non-reporting kits shall be securely stored until transferred to the department for storage. The transfer may be made by a law enforcement agency.
(b) Law Enforcement Agencies.
1. Agency member users shall enter the kit pickup date from the forensic medical exam facility, the case number, and the assigned officer in real time, or no later than 24 hours after the pickup. Non-reporting kits only being transported to the department do not require any software entry.
2. Agency member users shall document when the kit is picked up from the laboratory in real time, or no later than 24 hours after the pickup.
3. Agency member users shall ensure the release of a DNA match, as described in Section 943.326(4)(e), F.S.
4. It shall be indicated if the kit has been destroyed, and why, or if the storage agency changes (e.g. for court or transfer to another law enforcement agency).
5. A user shall reset the alleged victim’s password, when applicable.
6. If a non-reporting kit is stored and a subsequent report is made regarding the stored kit, a user shall document the change and the date of the report.
7. If a report is received such that a non-reporting kit falls under 943.326(1)(b), F.S., an agency member shall contact the department to update the reporting status.
(c) Laboratories within the statewide criminal analysis laboratory system.
1. Laboratory member users shall enter the date the kit was received from a law enforcement agency and the laboratory case number in real time, or no later than 24 hours after the receipt.
2. Laboratory member users shall indicate when the kit is ready for law enforcement pickup.
3. A completion date shall be entered once the laboratory analysis is finished and the report has been released to the law enforcement agency.
4. Laboratory member users shall enter the date of a DNA match, if applicable.
5. Laboratory member users shall indicate transfer of the kit into long-term storage, if applicable.
6. If kits are stored, it shall be indicated if the kit is destroyed and the reason for destruction.
Rulemaking Authority 943.03(4), 943.326(4)(d) FS. Law Implemented 943.326 FS. History–New 7-20-22, Amended 7-17-25.