802.1 The University shall maintain personnel records in a manner that ensures confidentiality and personal privacy of employees.

802.2 For purposes of this section, personnel records shall include (but are not necessarily limited to) preemployment application forms; official documents covering hiring, promotion, tenure, demotion, transfer, lay-offs, termination, terms, and rates of compensation (direct and indirect); performance appraisal; and records relating to civil actions initiated by or against employees.

802.3 Personnel records shall be retained for a period of two (2) years from the action date unless otherwise subject to a longer statutory period.

802.4 Pursuant to D.C. Law 1-96, University officials shall refrain from disclosure of protected personnel information unless duly authorized by the employee.

802.5 Information about D.C. Law 1-96 and the University's implementation shall be contained in the procedures manual, and further information shall be made available in the Faculty and Staff Personnel Office.

SOURCE: Section 2.5.0 of Task I Revised, Part 1, of the UDC Resolution No. 77-9, published in final at 24 DCR 306 (July 8, 1977), incorporating by reference the text published as proposed at 23 DCR 9091 (May 13, 1977).