1134 FULL UNIVERSITY FURLOUGH

1134.1 A full University furlough may be conducted when it is required for budgetary reasons in the judgement of the Board of Trustees. If required, a full University furlough shall be conducted in accordance with this Section.1134.2 The provisions of sections 1135 through 1139 shall not apply to a full University furlough conducted in accordance with this section.1134.3 The President may exempt from a full University furlough any employee who carries out public health or public safety functions.1134.4 Any exemption approved by the President pursuant to §1134.3 must be made applicable to:- (a) Every employee in a competitive level within the University; or

- (b) Every employee in a competitive level within the University who is assigned to the same geographic location.1134.5 The President, after consultation with the Board of Trustees, shall have the authority to approve or direct a full University furlough for the reason set forth in §1134.1.1134.6 A full University furlough pursuant to 1134.1 shall not exceed seventy-two (72) hours in a leave year.1134.7 The President shall have authority over the preparation for and implementation of a full University furlough.1134.8 If the President finds that the preparation for or implementation of a full University furlough is contrary to these regulations, the President shall require appropriate corrective action.1134.9 When a full University furlough is approved or directed by the President, the President shall prepare and issue a University-wide notice identifying all of the following:- (a) The reason for the full University furlough;

- (b) Any exemptions from the full University furlough pursuant to §1134.3;

- (c) The number of furlough hours; and

- (d) The designated pay period(s) in which the full University furlough is to be conducted.1134.10 Any changes approved by the President following the issuance of a notice of a full University furlough, as provided in §1134.10 shall be made known by issuing an amendment to the notice.1134.11 If the President determines that a full University furlough is required for the reason set forth in §1134.1, the President shall also conduct a 'full agency furlough' of Career Service Employees in accordance with regulations issued by the D.C. Office of Personnel.1134.12 Except in the case of any part-time employee, who shall have furlough hours prorated, each employee in the University shall be scheduled for the same number of furlough hours.1134.13 Furlough dates shall be scheduled in full day increments, to the extent that full day increments are available.

1134.14 An employee shall not be furloughed on any date or at any time other than those specified in the notice to the employee.1134.15 An employee shall be furloughed on each of his or her scheduled furlough dates regardless of any leave request or other reason for absence on the furlough date.1134.16 An employee shall not be required to work on his or her scheduled furlough date and time.1134.17 Each employee to be furloughed shall be entitled to written notice at least thirty (30) calendar days before the employee's first furlough date.1134.18 In counting the thirty-day (30-day) minimum notice period, the day the employee receives the notice shall be omitted; and a notice period that ends on a Saturday, Sunday or legal holiday shall be automatically extended to the next working day.1134.19 Each notice shall state the following:- (a) The dates and times on which the employee is to be furloughed;

- (b) The place where the employee may review the University regulations governing full University furlough's;

- (c) The employee's rights, including the time limit for appeal and the location of the office to which an appeal should be sent.1134.20 An employee who has received a notice of furlough under §1134.19 may file an appeal with the Office of Employee Appeals (OEA) under the provisions of OEA's regulations, unless otherwise provided under a collective bargaining agreement, if her or she believes that the University has incorrectly applied the provisions of this section.

SOURCE: Final Rulemaking published at 38 DCR 2150 (April 12, 1991).