D.C. Mun. Regs. tit. 7, § 1502 – Staff

1502 EXECUTIVE OFFICERS OF THE BOARD

1502.1 The Board shall elect one (1) of its members to be Chairman. The Chairman shall be the presiding and chief executive officer of the Board. The Chairman shall be elected for a term of one (1) year but may be removed from that position by a vote of two-thirds of the members of the Board. (D.C. Code § 1-711(b) (10) (2001)) Such removal proceedings shall be accompanied by Bill of Particulars.

1502.2 The Chairman shall serve ex officio as a voting member of all committees and shall be counted for purposes of a quorum.

1502.3 The Board shall elect from its membership a Secretary who shall serve for a term of one (1) year but may be removed from that position by a vote of two-thirds of the members of the Board. Such removal proceedings shall be accompanied by Bill of Particulars. The Secretary shall have the following responsibilities.

(a) Overseeing the preparation of the minutes of all regular and special meetings of the Board (in sufficient detail to indicate the votes and positions taken by the members);

(b) Assisting the Chairman and Executive Director in developing meeting agenda;

(d) Overseeing correspondence with all Fund participants; and

(e) Conducting all regular and special meetings of the Board in the absence of the Chairman.

1502.4 In case of a vacancy in the office of Chairman, the Secretary shall serve as Acting Chairman until the Board elects a new Chairman.

1502.5 The Board shall elect from its membership a Treasurer who shall serve for a term of one (1) year but may be removed from that position by a vote of two-thirds of the members of the Board. Such removal proceedings shall be accompanied by Bill of Particulars. The Treasurer shall have the following responsibilities:

(a) Ensuring official copies of all financial records, reports, and filings are maintained by staff;

(b) Ensuring the preparation of all financial statements or reports;

(d) Reviewing and accepting, in conjunction with the Board's Chairman, the Mayor's certification of retirement payrolls and data pursuant to § 126 of the District of Columbia Retirement Reform Act of 1979, D.C. Code §1-716 (2001);

(e) Monitoring obligations incurred by the Board against its appropriated budget and providing financial status reports to the full Board periodically;

(f) Monitoring the budgeting and accounting functions performed by the staff;

(g) Performing other functions as instructed by the Board; and

1502.6 In case of a vacancy in the offices of the Chairman and the Secretary, the Treasurer shall serve as Acting Chairman until the Board elects a new Chairman.1502.7 The Board shall elect from its membership a Parliamentarian who shall serve for a term of one (1) year but may be removed from that position by a vote of two-thirds of the members of the Board. Such removal proceedings shall be accompanied by Bill of Particulars. The Parliamentarian shall be responsible for advice to the Chairman and the Board on matters of parliamentary procedure.1502.8 The Board shall elect from its membership a Sergeant-At-Arms who shall serve for a term of one (1) year but may be removed from that position by a vote of two-thirds (2/3) of the members of the Board. Such removal proceedings shall be accompanied by Bill of Particulars. The Sergeant-At-Arms shall be responsible for preserving order at Board meetings and supervising implementation of Board decisions with respect to maintaining order during Board activities.1502.9 Whenever a vacancy occurs in the position of Chairman, the Secretary shall convene the Board within fourteen (14) days after notice of the vacancy. At that meeting, the Board shall elect one (1) of its members as Chairman for the remainder of the outstanding term.1502.10 Whenever a vacancy occurs in the position of Secretary, Treasurer, Sergeant-At-Arms, or Parliamentarian, the Board shall, at the first Board meeting following the occurrence of the vacancy, elect one (1) of its members to fill the vacancy for the unexpired term.1502.11 For purposes of these rules, a 'vacancy' of a position shall occur upon the expiration of a member's term, resignation, death, or any disability which, in the opinion of the holder of the position prevents the holder of the position from carrying out his or her duties; or by removal of an Executive Officer pursuant to relevant provisions under §§1502 et seq. herein.1502.12 Effective for terms beginning in 1990, an Executive Officer of the Board as described under §§1502 et seq. herein, shall not serve in the same position for more than two consecutive terms. Executive Officers shall be elected at a Board meeting in February of each year with office terms beginning in February and ending the following February.1502.13 Members who serve as Parliamentarian and Sergeant-At-Arms may also hold other Executive Offices, except Chairman.

SOURCE: Notice of Final Rulemaking published at 49 DCR 10792-94 (November 29, 2002).