4022 CANCELLATION AND CURTAILMENT OF TRAVEL

4000

4001

4002

4003

4004

4005

4006

4007

4008

4009

4010

4011

4012

4013

4014

4015

4016

4017

4018

4019

4020

4021

4022

4022.1 If authorized travel is cancelled:

(a) The employee shall immediately notify the travel officer of this fact and submit a refund of any monies advanced in connection with the authorized travel. Advances that are not refunded within three (3) business days shall be recovered by the agency in the manner described

in § 4021.6.

(b) The individual who made the travel reservations shall immediately cancel any reservations for transportation, lodging, training, seminars, meetings, and/or conferences previously made and seek full refunds of any expenses and advances already incurred or, if refunds are not available, take other reasonable steps to minimize the costs incurred.

4022.2 If authorized travel is cancelled based on an employee's personal convenience, the employee shall be responsible for any expenses incurred.

4022.3 If authorized travel is cancelled for official purposes, or for a reason beyond the employee's control that is acceptable to the employee's agency, the agency shall be responsible for any expenses incurred that are not refundable. If the employee paid for the travel expenses with his or her own funds, the agency may reimburse the employee for those expenses that are not refundable.

SOURCE: Final Rulemaking published at 67 DCR 7860 (June 26, 2020).