4018 ADVANCE PAYMENT OF EXPENSES

4000

4001

4002

4003

4004

4005

4006

4007

4008

4009

4010

4011

4012

4013

4014

4015

4016

4017

4018

4018.1 Whenever possible, an agency shall pay for travel expenses with the agency's purchase card or through a requisition.

4018.2 When the purchase of travel expenses cannot reasonably be made using the agency's purchase card or a requisition, an employee may be provided District government funds in advance of travel to pay for the estimated expenses.

(a) Advances shall be requested along with the corresponding request for travel approval.

(b) An employee may receive an advance of one hundred percent (100%) of the estimated travel expenses that cannot reasonably be secured with

the agency's purchase card or through a requisition.

(c) Advances shall be disbursed to an employee no sooner than ten (10) calendar days before the date of travel, unless an earlier disbursement is necessary to secure lower travel rates.

(d) An agency shall not advance funds to any employee who has an outstanding advance or portion of an advance due to the government.

SOURCE: Final Rulemaking published at 67 DCR 7860 (June 26, 2020).