4006

GROUND TRANSPORTATION

4000

4001

4002

4003

4004

4005

4006

4006.1

(a) Ground transportation subject to reimbursement includes heavy rail (such as Amtrak, MARC, and Virginia Railway Express) and intercity bus service (see § 4007), as well as public transit systems (including subway, bus, and light rail), taxis, ride-hailing services (such as electronically hailed personal vehicles), shared-ride services (such as shared van service to or from an airport, or bikeshare), shuttles, and other similar means of transportation.

(b) For the purposes of this section, ground transportation does not include transportation by government or rental vehicles, which is covered by § 4008, or transportation by personal vehicles, which is covered by § 4009.

4006.2 An agency may authorize the reimbursement of the costs of ground transportation for the following travel:

(a) From the employee's authorized point of origination to a common carrier (for example, Metrorail from the employee's office to National Airport);

(b) From an airport, train station, or bus depot to the employee's place of lodging or place of official business (for example, from the

destination airport

to the employee's

destination hotel);

(c) To, from, and

between the

employee's place

of lodging and

official business;

(d) Between places of

official business

while traveling;

(e) To obtain meals at

nearby locations

when the nature

and location of the

official business

or lodging

necessitate such

travel and the

necessity is

explained on the

approved expense

reimbursement

form;

(f) From the

employee's place

of lodging or

place of official

business to the

airport, train

station, or bus

depot (for

example, from the

convention center

at the destination

location to the

destination

airport); and

(g) From the airport,

train station, or

bus depot to the

employee's

authorized point

of return (for example, Metrorail

from National

Airport to the

employee's office)

4006.3 An employee shall use courtesy transportation services, such as those furnished by places of lodging, to the maximum extent possible and as a first source of transportation between a place of lodging and common carrier terminals, places of official business, and meal locations.

4006.4 Whenever courtesy transportation services are not readily available, employees shall use the mode of ground transportation that is the least expensive mode of transportation, taking into consideration employee safety, cost, and efficiency.

4006.5 Tips more than twenty percent (20%) for a taxi, shuttle, ride hailing service, or similar means of transportation shall not be reimbursed. Tips exceeding two dollars ($2) per courtesy shuttle shall not be reimbursed.

SOURCE: Final Rulemaking published at 67 DCR 7860 (June 26, 2020).