2424 RECORDS

2424.1 Each personnel authority shall maintain the correct records needed to determine the retention standing of competing employees.

2424.2 Each personnel authority shall allow inspection of retention registers and related records by the following:

1. (a) An employee of the agency who is affected by the reduction in force (or his or her representative);
2. (b) A supervisor or manager whose unit is affected by the reduction in force;
3. (c) The Corporation Counsel (or his or her designee) representing the District government in a matter pursuant to this chapter;
4. (d) The Office of Employee Appeals (OEA), to the extent that requested registers and records have a bearing upon an appeal before the OEA; and
5. (e) Others who are determined by the personnel authority to have a legitimate need to review these materials in order to carry out their official duties.

2424.3 All registers and records relating to an employee shall be preserved intact for at least one (1) year from the date the employee is issued a specific reduction-in-force notice, or until any appeal is decided, whichever is later.

SOURCE: As amended by Final Rulemaking published at 40 DCR 2114 (March 26, 1993); as amended by Final Rulemaking published at 44 DCR 3933 (July 11, 1997); as amended by Final Rulemaking published at 47 DCR 2425 (April 7, 2000); as amended by Final Rulemaking published at 50 DCR 10573 (December 12, 2003); and as amended by Final Rulemaking published at 55 DCR 12899, 12902 (December 26, 2008).