1242.1 An agency head shall grant sick leave to an employee under any of the following circumstances:

1. (a) When the employee requires personal medical, dental, or optical examination or treatment;
2. (b) When the employee is incapacitated for the performance of his or her duties by physical or mental illness, injury, pregnancy, or childbirth;
3. (c) When the employee would jeopardize the health of others by his or her presence on the job because of exposure to a communicable disease (as determined by appropriate health authorities or by a health care provider);
4. (d) When the employee's absence is required to provide care for a family member who is incapacitated by a medical or mental condition or to attend to a family member receiving medical, dental, or optical examination or treatment;
5. (e) When the employee's absence is required to provide care for a family member with a serious health condition;
6. (f) Because of the birth, or the placement for adoption, of a son or daughter of the employee, and in order to care for such son or daughter; or
7. (g) When the employee is absent because of the death of a family member, provided that such absence shall not exceed three (3) workdays (twenty-four (24) hours), and that the employee provides evidence that is acceptable to the agency.

1242.2 When any of the circumstances set forth in section 1242.1 of this section occurs within a period of annual leave, an agency head may, at the employee's request, convert annual leave to sick leave.

1242.3 Annual leave may not be substituted for sick leave that has been applied for and granted.

1242.4 An employee shall file a written application for sick leave within such time limits as the agency head may prescribe.

1242.5 An employee shall request sick leave in advance for a pre-scheduled appointment for medical, dental, or optical examination or treatment.

1242.6 An agency head may grant sick leave only when supported by a medical certificate or appropriate document signed by the employee.

1242.7 For an absence in excess of three (3) workdays, or for a lesser period when determined necessary by an agency, the agency may require a medical certificate, or other administratively acceptable evidence as to the reason for the absence.

SOURCE: Final Rulemaking published at 54 DCR 11538 (November 30, 2007).