104.1 Each District agency head shall do the following:

1. (a) Be personally responsible and accountable for execution of the EEO program within his or her agency;
2. (b) Establish procedures whereby each complaint is reviewed promptly and processed promptly at every subsequent stage and cause agency records to reflect each date of review and the action taken;
3. (c) Appoint or designate one (1) or more EEO Officers, EEO Counselors, Women's Program Manager and Hispanic Program Coordinators;
4. (d) Upon request of the Director of EEO, consult with him or her regarding the suitability of persons appointed or designated EEO Officers, EEO Counselors, Women's Program Manager and Hispanic Program Coordinators, and shall, upon request, review appointments or designations and advise the Director, EEO of the determination. Consultation between department heads and the Director of EEO prior to appointment or designation of EEO Counselors, EEO Officers, Women's Program Coordinators, and Hispanic Program Coordinators is encouraged;
5. (e) Publicize to agency employees by posting on agency bulletin boards, the following:
6. (1) The name, office address and telephone number of each agency EEO Counselor and the organizational units served;
7. (2) Inform employees that they may contact an EEO Counselor outside their organizational unit if desired; and the time limit for contacting an EEO Counselor;
8. (3) The availability of the EEO Counselor to counsel an employee or qualified applicant for employment who believes he or she has been discriminated against because of race, color religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation in connection with any aspect of District government employment; and
9. (f) Inform employees and applicants of the requirement that an employee or qualified applicant shall consult the EEO Counselor within one hundred-eighty (180) calendar days after the alleged unlawful employment practice occurred or within one hundred-eighty (180) calendar days of the discovery of the occurrence giving

him or her cause to believe that he or she has been discriminated against, whichever, is earlier, within thirty (30) calendar days.

104.2 Each District Government Agency head shall also publicize to all agency employees and post permanently on official bulletin boards the name, address and telephone number of the Director, EEO, each agency EEO Officer, the agency EEO Counselors, Women's Program Manager and the District government, and agency Hispanic Program Coordinators.

104.3 Each District Government Agency head shall ensure that equal opportunity for women is an integral part of the agency's overall program by assigning to the Women's Program Manager the function of advising in matters affecting the employment and advancement of women.

104.4 Each District Government Agency head shall ensure that equal opportunity for persons of Hispanic origin is an integral part of the agency's overall program by assigning to the Hispanic Program Coordinator the function of advising on matters affecting the employment and advancement of those of Hispanic origin.

104.5 Each District Government Agency head shall make reasonable accommodation for the religious needs of applicants and employees including the needs of those who observe the Sabbath on a day other than Sunday, when that accommodation can be made without undue disruption to the business of the agency.

SOURCE: Final Rulemaking published at 31 DCR 56, 60-62 (January 6, 1984).