4104.1 An exploratory committee may maintain a Petty Cash Fund, which shall not exceed three hundred dollars ($300) at any time.

4104.2 All records and transactions shall be recorded in a petty cash journal maintained and authorized by either:

1. (a) The chairperson;
2. (b) The treasurer; or
3. (c) Their designated agents, as listed on the Statement of Organization filed under § 4102.2.

4104.3 Petty cash funds shall be administered in the following manner:

1. (a) Cash shall only be received by check drawn on the account of the exploratory committee;
2. (b) Cash expenditures shall not exceed fifty dollars ($50) to any person in connection with a single purchase or transaction; and
3. (c) All transactions shall be recorded in the petty cash journal.

4104.4 For each deposit to the petty cash fund, the amount and date shall be recorded in the petty cash journal.

4104.5 For each disbursement, the petty cash journal shall include:

1. (a) The name and address of each recipient;
2. (b) The date of the disbursement;
3. (c) The amount of the disbursement;
4. (d) The purpose of the disbursement; and
5. (e) The candidate's name and the office sought, or the name of the exploratory committee for which the disbursement is made.

4104.6 All receipts, vouchers, petty cash journals, and other documentation shall be retained by the exploratory committee for a period of three (3) years from the date of the filing of the final R&E Report by the exploratory committee.

SOURCE: Final Rulemaking published at 60 DCR 1402 (February 8, 2013); as amended by Final Rulemaking published at 60 DCR 11864 (August 16, 2013).