2007.1 When a requested record has been identified and is available, the Board shall notify the requester as to where and when the record is available for inspection or copies will be available. The notification shall also advise the requester of any applicable fees.

2007.2 A response denying a written request for a record shall be in writing and shall include the following information:

1. (a) The identity of the official responsible for the denial;
2. (b) A reference to the specific exemption or exemptions authorizing the withholding of the record with a brief explanation of how each exemption applies to the record withheld and a statement of the public interest considerations which establish the need for withholding the record. Where more than one record has been requested and is being withheld, the foregoing information shall be provided for each record withheld; and
3. (c) A statement of the appeal rights provided by the Act.

2007.3 If a requested record cannot be located from the information supplied or is known to have been destroyed or otherwise disposed of, the requester shall be so notified.

SOURCE: Final Rulemaking published at 46 D.C. Reg. 1191, 1195 (February 12, 1999).