1618 PROPOSAL EVALUATION

1618.1 The contacting officer shall evaluate each proposal in accordance with the evaluation criteria in the solicitation.

1618.2 The contracting officer shall evaluate the cost estimate or price, not only to determine whether it is reasonable, but also to determine the offeror's understanding of the work and ability to perform the contract.

1618.3 The contracting officer shall document the cost or price evaluation.

1618.4 If any technical evaluation is necessary beyond ensuring that the proposal meets the minimum requirements in the solicitation, the contracting officer shall forward the proposals to the appropriate technical official for technical evaluation.

1618.5 If a technical evaluation is done, a technical evaluation report shall be prepared by the technical official and shall contain the following:

(a) The basis for evaluation;

(b) An analysis of the technically acceptable and unacceptable proposals, including an assessment of each offeror's ability to accomplish the technical requirements;

(c) A summary, matrix, or quantitative ranking of each technical proposal in relation to the best rating possible; and

(d) A summary of findings.

1618.6 A contracting officer may reject all proposals received in response to a solicitation by a written determination that to do so would be in the best interests of the District. The contracting officer's determination shall be approved by the Director.

1618.7 The reasons given for rejection may include, but are not limited to, the following:

(a) All otherwise acceptable proposals received are at unreasonable prices; or

(b) The proposals were not independently arrived at in open competition, were collusive, or were submitted in bad faith.

1618.8 When all proposals are rejected and no award will be made as a result of the RFP, the contracting officer shall cancel the RFP and notify the Inspector General within seventy-two (72) hours of the cancellation.

SOURCE: Final Rulemaking published at 35 DCR 1457 (February 26, 1988).