1599.1 When used in this chapter, the following terms and phrases shall have the meanings ascribed:

Apparent clerical mistake - clerical or typographical mistake apparent on the face of a bid.

Bid samples - a sample to be furnished by a bidder to show the characteristics of the product offered in a bid.

Descriptive literature - information (such as cuts, illustrations, drawings, and brochures) which shows the characteristics or construction of a product or explains its operation.

Director - the Director of the Office of Contracting and Procurement or the District of Columbia Chief Procurement Officer.

District-based business - a business which qualifies as a 'District-based business' for preferential treatment in District procurement under the provisions of chapter 11 of this title.

Local trading area - the Greater Washington Metropolitan Statistical Area as defined by the Greater Washington Research Center or any successor entity recognized by the Director.

Lowest evaluated bid price - the lowest bid price after considering all price related factors including but not limited to trade discounts and price penalty for businesses having business interest in the Republic of South Africa or Namibia.

Minor informality or irregularity - some immaterial defect in a bid or variation of a bid from the exact requirements of the IFB that can be corrected or waived without being prejudicial to other bidders. The defect or variation is immaterial when the effect on price, quantity, quality, or delivery is negligible when contrasted with the total cost or scope of the requirement.

Postmark - a printed, stamped, or otherwise placed impression (exclusive of a postage meter machine impression) that is readily identifiable without further action as having been supplied and affixed on the date of mailing by employees of the U.S. or Canadian Postal Service.

Responsive bid - a bid that conforms in all material respects to the invitation for bids.

Telegraphic bids - bids or amendments to bids furnished by telegraph or mailgrams.

Two-step sealed bidding - a method of contracting designed to obtain the benefits of competitive sealed bidding when adequate specifications are not available.

SOURCE: Final Rulemaking published at 35 DCR 1445 (February 26, 1988).