D.C. Mun. Regs. tit. 19, § 4362
4362.1 The CCO may include options in solicitations and contracts when it is in the Library's interests.
4362.2 The CCO shall not utilize options in solicitations and contracts if the following exists:
(a) The contractor will incur undue risks;
(b) Market prices for the supplies or services involved are likely to change substantially; or
(c) The option represents known firm requirements for which funds are available unless competition for the option is impracticable once the initial contract is awarded.
4362.3 The CCO shall include option provisions and clauses in solicitations when resulting contracts will provide for the exercise of options
4362.4 The CCO shall state the basis of evaluation in solicitations, either exclusive or inclusive of options.
4362.5 The CCO shall ensure that the contracts with options specify the following:
(a) Limits on the purchase of additional supplies or services, or the overall duration of the term of the contract, including any extension; and
(b) The period within which the option may be exercised. The period shall be set so as to provide the contractor with adequate lead time to ensure continuous production.
4362.6 Library contracts for the basic and option periods shall not exceed five (5) years in the case of services, and the total of the basic and option quantities shall not exceed the requirement for five (5) years in the case of supplies. However, statutes applicable to various contracts (such as the Service Contract Act, 41 U.S.C., (1965)), may place additional restrictions on the length of such contracts.
4362.7 The CCO shall express options for increased quantities of supplies or services in terms of the following:
(a) Percentage of specific line items; or
SOURCE: Final Rulemaking published at 55 DCR 493 (January 18, 2008); as amended by Notice of Final Rulemaking published at 59 DCR 2712, 2713 (April 6, 2012).