206

206.1

This section includes provisions for the electronic filing of comments and documents through the Interactive Zoning Information System (IZIS) and by e-mail with the Office of Zoning. It also permits the Office of Zoning to serve orders and notices by e-mail.

206.2

The submission of any comments electronically following the procedures set forth in Subtitle Z §§ 206.3 through 206.5 constitutes filing for all purposes under these rules.

206.3

Comments may be submitted electronically through IZIS or by e-mail; except that no comments shall be accepted into the record electronically if submitted or e-mailed less than twenty-four (24) hours prior to the start of a public hearing or meeting at which the Commission will consider the applicable case, except for exhibits to be introduced at a public hearing under Subtitle Z § 103.13(g).

206.4

All comments submitted electronically through IZIS shall:

1. (a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it; and
2. (b) Describe the nature of the comments (for example, “Comments in Support,” “Comments in Opposition,” or “General Comments”).

206.5

All comments submitted by e-mail shall:

1. (a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it;
2. (b) Describe the nature of the comments (for example, “Comments in Support,” “Comments in Opposition,” or “General Comments”);
3. (c) Include the case number and case name in the subject line of the e-mail; and
4. (d) Be e-mailed to zcsubmissions@dc.gov.

206.6

The filing of any documents electronically following the procedures set forth in Subtitle Z §§ 206.7 through 206.12 constitutes filing for all purposes under these rules.

206.7 All documents to be filed electronically through IZIS or by e-mail shall be in portable document format (PDF), except for pre-recorded video that shall be submitted as a digital file by e-mail, and shall not be accepted into the record if filed or e-mailed less than twenty-four (24) hours prior to the start of a public hearing or meeting at which the Commission will consider the applicable case except for exhibits proposed to be introduced at a public hearing under Subtitle Z § 103.13(g).

206.8 All documents filed electronically through IZIS shall:

(a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it;

(b) Contain the case number assigned by the Office of Zoning;

(c) Describe the nature of the documents (for example, “Letter in Support,” “Letter in Opposition,” or “Request for Party Status”); and

(d) Not exceed the maximum allowable size of eight (8) megabytes.

206.9 All documents filed by e-mail shall:

(a) Contain the name, mailing address, telephone number, and e-mail address of the person filing it;

(b) Describe the nature of the documents (for example, “Letter in Support,” “Letter in Opposition,” or “Request for Party Status”);

(c) Include the signature of the originator;

(d) Contain no more than ten (10) pages;

(e) Include the case number and case name in the subject line of the e-mail; and

(f) Be sent to zcsubmissions@dc.gov.

206.10 All filings submitted through IZIS on or before 11:59 p.m. shall be recorded as being received on the same day.

206.11 All e-mail filings sent between 12:01 a.m. and 5:00 p.m. on any Office of Zoning business day shall be recorded on the date it was received.

206.12 The filing date for an e-mail filing received between 5:01 p.m. and 12:00 p.m. will be recorded the next business day.

206.13 The date and time recorded in the correct Office of Zoning electronic mailbox at zcsubmissions@dc.gov, shall be conclusive proof of when it was received.

2016.14 Parties are responsible for monitoring their e-mail accounts and for opening e-mails.

206.15 The Office of Zoning shall serve orders and notices by e-mail to any party who provides an e-mail address. The party is responsible for ensuring that the Office of Zoning has an accurate, up-to-date e-mail address.

206.16 Any notice required by D.C. Official Code § 1-309.10(c)(4) to be provided to affected ANCs, the Commissioner representing the affected single member district, and the Office of ANCs (“notice recipients”) may be provided by electronic or first-class mail; provided, that the notice shall be by first-class mail unless a notice recipient agrees in writing to receive future notifications through electronic mail.

206.17 A notice of an application shall constitute the notice required by D.C. Official Code § 1-309.10(b) and starts the time period for the affected Commission to review the application and submit its written report pursuant to D.C. Official Code § 1-309.10(d).

SOURCE: Final Rulemaking published at 63 DCR 2447, 3573 (March 4, 2016 – Part 2); as amended by Final Rulemaking published at 63 DCR 10932 (August 26, 2016); as amended by Final Rulemaking published at 64 DCR 2791 (March 17, 2017); as amended by Final Rulemaking published at 67 DCR 12707 (October 30, 2020).