D.C. Mun. Regs. tit. 1, § 306
306.1 All Documents shall be submitted electronically by email to DCDocuments@dc.gov. The subject line shall identify the type of document, rulemaking, notice, or mayor's administrative issuance.
306.2 Persons unable to submit documents electronically may submit paper documents. Documents delivered by messenger or D.C. government agency personnel to the Office of Documents and Administrative Issuances will be time-stamped, put into electronic format and logged immediately upon receipt. Documents received through the U.S. Mail or departmental mail will be time-stamped and logged in the normal course of mail processing.
306.3 The D.C. Register is published on Friday each week. If a government holiday falls on Friday, the official publication date will remain the same.
306.4 Documents to be submitted for publication must conform to all style guidelines set forth in the ODAI Publications Style Manual, which is available online at http://os/dc/gov. Failure to conform to style guidelines may delay publication.
306.5 The method of submitting documents for publication is electronic. All documents that require signatures must be submitted as digital images of the paper original, using a format such as pdf, tif, or jpg. Originals of all documents to be published shall be retained at the agency that submitted them, for a minimum of one year from date of publication. ODAI will also print and retain a copy of each electronic submission.
306.6 In the event that an agency is unable to create a digital image of a signed document for submission, the agency liaison shall work with the editor of the DC Register to create the electronic version.
306.7 All documents that do not require signatures (e.g. notices, proposed rulemakings, etc.) may be submitted as digital images or as properly formatted text files. As of the 2008 revision of these rules, Microsoft Word is the preferred word processing program of the Office of Documents and Administrative Issuances, although other programs that Word can convert will be accepted.
306.8 Electronic submissions will be accepted via email, CD-ROM, and USB Flash Drive. Emailed documents for publication shall be sent to dcdocuments@dc.gov. CD-ROM and USB Flash submissions may be mailed or brought in-person to the ODAI office.
306.9 To avoid the publication of fraudulent submissions, electronic submissions shall not be approved for publication until actively verified by the agency liaison or Director. Upon initial receipt of the submission, whether received by email, CD-Rom or USB Flash drive, a confirmation email will be sent to the agency liaison and agency director, requesting verification that the document is, in fact, approved by the agency director for publication. Until such return verification is received by dcdocuments@dc.gov, the document will not be placed in the queue for publication. Exceptions will only be made in the event of an email service disruption that is verified by the Office of the Chief Technology Officer (OCTO).
306.10 Upon receipt of the verification email, the time and date stamp of the receiving computer shall be recorded as the official time of submission for publication, not the initial submission time.
306.11 The deadline for submission of verification of documents for publication in each Friday edition of the D.C. Register is 12:00 Noon on each of the following days of the week of publication:
(a) Council Public Hearing Notices ...Noon Wednesday;
(b) Acts and Resolutions of the Council...Noon Wednesday;
(c) Summaries of Council legislative sessions and other Council notices ...Noon Wednesday;
(d) Council notices of intent to adopt new legislation...Noon Wednesday;
(e) Final and Proposed rulemaking notices...Noon Tuesday.
(f) Emergency Rulemaking notices...Noon Tuesday.
(g) Other Agency Notices and Documents...Noon Tuesday.
306.12 Documents filed for publication in an issue of the D.C. Register which is scheduled to be published on the Friday of a week containing an official District government holiday must be submitted one business day earlier than the deadline set forth in §306.11.
306.13 Whenever an official government holiday falls on a Friday, the DC Register will be published one day earlier (Thursday), which means that all documents for publication in the D.C. Register are required to be submitted one business day earlier, as set forth in 306.11.
306.14 All documents subject to codification in the D.C. Municipal Regulations shall be reviewed by ODAI and certified by the Administrator prior to publication in the D.C. Register.
306.15 A pre-publication review service shall be provided by the Office of Documents and Administrative Issuances, as set forth in §308, in order to expedite the publication of proposed rulemaking and other documents requiring detailed review.
306.16 Proposed rulemaking and other documents subject to codification in the D.C. Municipal Regulations which have not been through the pre-publication review process should be submitted several days in advance of the deadlines set forth in §306.11 in order to allow time for editing.
306.17 Documents which have been tentatively certified by the Office of Documents and Administrative Issuances following pre-publication review will not normally require additional review prior to publication.
306.18 The publication of a document on an emergency basis may be requested when the document involves the prevention, alleviation, control, or relief of an emergency situation.
306.19 An agency requesting emergency publication shall briefly describe the nature of the emergency situation and the benefits which would result from immediate publication.
306.20 Requests for emergency publication shall be made in writing to DCdocuments&dc.gov.
306.21 If the Administrator concurs with the request for emergency publication, the document shall be posted online as soon as possible, and will be officially published in the next edition of the D.C. Register.
SOURCE: Final Rulemaking published at 25 DCR 9855, 9863 (May 4, 1979); as amended by Final Rulemaking published at 28 DCR 4091, 4099 (September 18, 1981); as amended by Final Rulemaking published at 55 DCR 8345 (August 1, 2008); and as amended by Final Rulemaking published at 56 DCR 271, 279 (January 9, 2009).