8 CCR 1507-47
DEPARTMENT OF PUBLIC SAFETY COLORADO NONPROFIT SECURITY GRANT PROGRAM 8 CCR 1507-47 [Editor’s Notes follow the text of the rules at the end of this CCR Document.] _________________________________________________________________________ 1. Authority This regulation is adopted pursuant to the authority in Section 24-33.5-1622 (2) (d), C.R.S. and is intended to be consistent with the requirements of the State Administrative Procedures Act, section 24-4- 101 et seq., C.R.S. (the “APA”).
2. Scope and Purpose This regulation shall govern the implementation of the Colorado Nonprofit Security Grant Program, which includes the time frames for applying for grant funds, eligibility requirements for grant funds, the application process, and the time frames for distributing grant funds.
3. Applicability The provisions of these rules shall be applicable to all eligible applicants and recipients of grant funds as provided by law.
4. Definitions “Award” means a financial assistance grant that provides support to accomplish a public purpose given by the state to an eligible recipient.
“The Federal Program” means the Nonprofit Security Grant Program (NSGP) administered by the Department of Homeland Security Federal Emergency Management Agency (FEMA). “Financial Need” means the inability of a nonprofit organization to meet the financial requirements from the organization’s general operating funds for the security related activities requested as part of the grant application process.
“Grant program” means the Colorado Nonprofit Security Grant Program that provides grants to nonprofits as set forth in § 24-33.5-1622 (2)(b), C.R.S.
“Period of Performance” means the period of time during which the recipient is required to complete the grant activities and to receive and expend approved funds. “Project Implementation Plan” means a written form or other document determined by the state agency to outline the steps necessary to achieve grant objectives. “Quarterly Progress Report” means a written form or other document determined by the state agency to indicate and report the operational and financial activity of the recipient during the time period specified. “Recipient” means an eligible applicant receiving an award. 1 CODE OF COLORADO REGULATIONS 8 CCR 1507-47 “Reimbursement Request” means a written form or other document determined by the state agency to be used by the grant recipient to request reimbursement from grant award funds for approved expenditures. “Summary Report” means a written form or other document determined by the state agency allowing the grant award recipients to report the final operational and financial activity of the awarded grant funds.
5. Program Requirements
5.1 Eligibility
A. Applicant must be a nonprofit entity meeting the federal requirements as described in the Notice of Funding Opportunity for the Federal Nonprofit Security Grant Program with the primary place of business in the state of Colorado in order to apply.
B. Eligible entities are required to have applied for the Federal Program, but not yet have been selected to receive a grant under the Federal Program to be eligible to apply.
C. Eligible entities must submit an application developed by the Division of Homeland Security and Emergency Management Office of Grants Management in conformance with the application and the terms of the program guidance described below.
D. Eligible entities must indicate in the application that the grant funds will be used for the following security related activities and purposes, including, but not limited to:
E. The grant agreement between the State and the recipient(s) of grant funds will specify additional requirements, including, but not limited to, performance measures, reporting requirements, and monitoring of the recipient activities and expenditures related to the grant funds.
5.2 Award Details
A. Period of Performance: Seven (7) months B. Funding Instrument: Discretionary Grant
5.3 Time Frames for Application, Award Notification, and Fund Distribution
The time frames for any year that the state legislature allocates funding for the program are: Application Submission Deadline: Second Monday in October at 11:59 PM MDT Grant Awarded to Applicants Deadline: First Monday in November Grant Award Notification on Website: Five (5) business days after the first Monday in November Grant Fund Distribution Deadline: Thirty (30) days after the first Monday in November Period of Performance: Seven (7) Months 2 CODE OF COLORADO REGULATIONS 8 CCR 1507-47
5.4 Restrictions
A. Applications that are not submitted by the stated Application Submission Deadline will not be reviewed or considered for funding.
B. Pre-Award Costs are NOT allowed under this program (costs incurred or work completed prior to the award date).
5.5 Application Submissions
Applicants must submit their completed, signed application via email or other delivery methods as listed and allowed in the grant application and accompanying guidance.
5.6 Grant Guidance
The DHSEM Office of Grants Management is responsible for the implementation of this grant program and will develop and publish a grant application and guidance. Grant guidance will include the following reporting requirements:
5.7 Additional Funding
A. In the event additional funding is added to the program after the regular application timeline has passed, funding will be allocated to eligible existing applicants from the regular application cycle.
B. For any year that the state legislature allocates additional funding for the program, the time frames for grant award notification and distribution will be: Grant Awarded to Applicants Deadline: Five (5) business days after additional funds are awarded Grant Award Notification on Website: Five (5) business days after grant awarded to applicants Grant Fund Distribution Deadline: Thirty (30) days after grant awarded to applicants Period of Performance: End of State of Colorado fiscal year (June 30) _________________________________________________________________________ Editor’s Notes History New rule emer. rule eff. 06/30/2022.
Entire rule eff. 10/15/2022.
Rules 4, 5.3 A eff. 09/30/2023.
Entire rule emer. rule eff. 01/23/2024; expired 05/22/2024. Entire rule eff. 05/30/2024.