The following format shall be used to recommend the release of excess funds under terminated contracts, except if the contracting office retains responsibility for settlement of the termination:

FROM: Termination Contracting Officer ______ [address] TO: Contracting office ________ [address] SUBJ: Terminated Contract No. ____ with ____ [Contractor] Refs: (a) [Cite termination notice and effective date.] (b) [Cite prior letters releasing excess funds, if any.] 1. Referenced termination notice, ______ [insert “completely” or “partially”] terminated contract ______. 2. Based on the best information available, it is estimated that the gross settlement cost will be $____________. The amount available for release as excess to the contract is $____________. Any payments previously made to the Contractor for terminated items have been considered in arriving at the above amounts. [If prior letters recommending release of excess funds are cited, use the following as paragraph 2: “The estimated settlement costs previously reported by reference (b) in the amount of $____________ are revised. On the best evidence now available, it is estimated that the settlement costs will be $____________. The additional amount available for release is $____________”.] 3. The related appropriations and amounts involved are: Appropriations Allocated Amounts Copies to: Paying Office Accounting and Finance Office Other