1. (a) Except when trips are classified, agencies that own or hire Government aircraft must report to the General Services Administration (GSA), Office of Government-wide Policy, all uses of the agency's aircraft for travel by any senior Federal official or non-Federal traveler, by using the electronic reporting tool found at https://www.travel.reporting.gov/TRAVEL/s/login/, unless travel is authorized under 10 U.S.C. 2648.

2. (b) Reports are due on a semi-annual basis. The reporting periods are October 1 through March 31 and April 1 through September 30 of each fiscal year. A report is due to GSA not later than 30 calendar days after the close of each reporting period and must contain the following information:

   1. (1) The person's name with an indication that the traveler is either a senior Federal official or a non-Federal traveler, whichever is appropriate.
   2. (2) The traveler's organization and title or other appropriate descriptive information, e.g., dependent, press, etc.
   3. (3) Name of the authorizing agency.
   4. (4) The official purposes of the trip.
   5. (5) The destination(s).
   6. (6) For personal or political travel, the amount that the traveler must reimburse the Government (i.e., the full coach fare or appropriate share of that fare).
   7. (7) For official travel, the comparable City Pair fare (if available to the traveler) or the full coach fare if the City Pair fare is not available.
   8. (8) The cost to the Government to carry this person (i.e., the appropriate allocated share of the Federal or CAS aircraft trip costs).
3. (c) The aircraft management office must provide the information about crewmembers and qualified non-crewmembers required by paragraph (b)(2) of this section as well as the information required by paragraph (b)(8) of this section.

Note 1 to paragraph (b): Most of the information required by paragraphs (b)(1) through (7) of this section can be found on the traveler's travel authorization.