When digitizing temporary records, agencies must meet the following standards:
- (a) Capture all information contained in the source records;
- (b) Include all the pages or parts from the source records;
- (c) Ensure the agency can use the digitized records for all the purposes the source records serve, including the ability to attest to transactions and activities;
- (d) Protect against unauthorized deletions, additions, or alterations to the digitized versions; and
- (e) Ensure the agency can locate, retrieve, access, and use the digitized versions for the records' entire retention period.
[84 FR 14266, Apr. 10, 2019, as amended at 89 FR 46804, May 30, 2024]