Viewing an earlier, undated versionView current - (a) General. Each State shall submit official vouchers for expenses incurred to the Regional Administrator.
(b) Content of vouchers. At a minimum, each voucher shall provide the following information for expenses:
- (1) Project numbers for which expenses were incurred and for which reimbursement is being sought;
- (2) Amount of Federal funds for reimbursement;
- (3) Amount of Federal funds allocated to local benefit (provided no less than mid-year (by March 31) and with the final voucher);
- (4) Amount of indirect cost;
- (5) Amount of Planning and Administration costs;
- (6) Matching rate (or special matching writeoff used, i.e., sliding scale rate authorized under 23 U.S.C. 120); and
- (7) Program funding code.
- (c) Project agreements. Copies of each project agreement for which expenses are being claimed under the voucher (and supporting documentation for the vouchers) shall be made promptly available for review by the Regional Administrator upon request. Each project agreement shall bear the project number to allow the Regional Administrator to match the voucher to the corresponding activity.
- (d) Submission requirements. At a minimum, vouchers shall be submitted to the Regional Administrator on a quarterly basis, no later than 15 working days after the end of each quarter, except that where a State receives funds by electronic transfer at an annualized rate of one million dollars or more, vouchers shall be submitted on a monthly basis, no later than 15 working days after the end of each month. A final voucher for the fiscal year shall be submitted to the Regional Administrator no later than 90 days after the end of the fiscal year, and all unexpended balances shall be carried forward to the next fiscal year.
(e) Reimbursement.
- (1) Failure to provide the information specified in paragraph (b) of this section shall result in rejection of the voucher.
- (2) Failure to meet the deadlines specified in paragraph (d) of this section may result in delayed reimbursement.
- (3) Vouchers that request reimbursement for projects whose project numbers or amounts claimed do not match the projects or exceed the estimated amount of Federal funds provided under § 1300.11(d) or amended under § 1300.32, shall be rejected, in whole or in part, until an amended project and/or estimated amount of Federal funds is submitted to and approved by the Regional Administrator in accordance with § 1300.32.