Ariz. Admin. Code § R12-4-106 – Special Licenses Licensing Time-frames

A. For the purposes of this Section, the following definitions apply:
“Administrative review time-frame” has the same meaning as prescribed under A.R.S. § 41-1072(1).
“License” means any permit or authorization issued by the Department and listed under subsection (H).
“Overall time-frame” has the same meaning as prescribed under A.R.S. § 41-1072(2).
“Substantive review time-frame” has the same meaning as prescribed under A.R.S. § 41-1072(3).
B. As required under A.R.S. § 41-1072 et seq., within the overall time-frames listed in the Table 1. Time-Frames, the Department shall either:
1. 1. Grant a license to an applicant after determining the applicant meets all of the criteria required by statute and the governing rule; or
2. 2. Deny a license to an applicant when the Department determines the applicant does not meet all of the criteria required by statute and the governing rule.
  1. a. The Department may deny a license at any point during the review process if the information provided by the applicant demonstrates the applicant is not eligible for the license as prescribed under statute or the governing rule.
  2. b. The Department shall issue a written denial notice when it is determined that an applicant does not meet all of the criteria for the license.
  3. c. The written denial notice shall provide:
    1. i. The Department’s justification for the denial, and
    2. ii. When a hearing or appeal is authorized, an explanation of the applicant’s right to a hearing or appeal.
C. During the overall time-frame:
1. 1. The applicant and the Department may agree in writing to extend the overall time-frame.
2. 2. The substantive review time-frame shall not be extended by more than 25% of the overall time-frame.
D. An applicant may withdraw an application at any time.
E. The administrative review time-frame shall begin upon the Department’s receipt of an application.
1. 1. During the administrative review time-frame, the Department may return to the applicant, without denial, an application that is missing any of the information required under R12-4-409 and the rule governing the specific license. The Department shall issue to the applicant a written notice that identifies all missing information and indicates the applicant has 30 days in which to provide the missing information.
2. 2. The administrative review time-frame and the overall time-frame listed for the applicable license under this Section are suspended from the date on the notice until the date the Department receives the missing information.
3. 3. If an applicant fails to respond to a request for missing information within 30 days, the Department shall consider the application withdrawn.
F. The substantive review time-frame shall begin when the Department determines an application is complete.
1. 1. During the substantive review time-frame, the Department may make one comprehensive written request for additional information. The written notice shall:
  1. a. Identify the additional information, and
  2. b. Indicate the applicant has 30 days in which to submit the additional information.
  3. c. The Department and the applicant may mutually agree in writing to allow the agency to submit supplemental requests for additional information.
  4. d. If an applicant fails to respond to a request for additional information within 30 days, the Department shall consider the application withdrawn.
2. 2. The substantive review time-frame and the overall time-frame listed for the applicable license under this Section are suspended from the date on the request until the date the Department receives the additional information.
G. If the last day of the time-frame period falls on a Saturday, Sunday, or an official State holiday, the Department shall consider the next business day the time-frame period’s last day. All periods listed are:
1. 1. Calendar days, and
2. 2. Maximum time periods.

H. The Department may grant or deny a license in less time than specified in Table 1. Time-Frames.

Table 1. Time-Frames
Name of Special License	Governing Rule	Administrative Review Time-frame	Substantive Review Time-frame	Overall Time-frame
Aquatic Wildlife Stocking License	R12-4-410	10 days	170 days	180 days
Authorization for Use of Drugs on Wildlife	R12-4-309	20 days	70 days	90 days
Challenged Hunter Access/Mobility Permit	R12-4-217	1 day	29 days	30 days
Crossbow Permit	R12-4-216	1 day	29 days	30 days
Disabled Veteran’s License	R12-4-202	1 day	29 days	30 days
Fishing Permits	R12-4-310	10 days	20 days	30 days
Game Bird License	R12-4-414	10 days	20 days	30 days
Guide License	R12-4-208	10 days	20 days	30 days
License Dealer’s License	R12-4-105	10 days	20 days	30 days
Live Bait Dealer’s License	R12-4-411	10 days	20 days	30 days
Pioneer License	R12-4-201	1 day	29 days	30 days
Private Game Farm License	R12-4-413	10 days	20 days	30 days
Scientific Activity License	R12-4-418	10 days	20 days	30 days
Small Game Depredation Permit	R12-4-113	10 days	20 days	30 days
Sport Falconry License	R12-4-422	10 days	20 days	30 days
Taxidermy Registration	R12-4-204	10 days	20 days	30 days
Watercraft Agents	R12-4-509	10 days	20 days	30 days
White Amur Stocking License	R12-4-424	10 days	20 days	30 days
Wildlife Holding License	R12-4-417	10 days	20 days	30 days
Wildlife Rehabilitation License	R12-4-423	10 days	50 days	60 days
Wildlife Service License	R12-4-421	10 days	50 days	60 days
Zoo License	R12-4-420	10 days	20 days	30 days

Historical Note

Editorial correction subsections (F) through (G) (Supp. 78-5). Former Section R12-4-09 renumbered as Section R12-4-106 without change effective August 13, 1981 (Supp. 81-4). Repealed effective May 27, 1992 (Supp. 92-2). New Section adopted June 10, 1998 (Supp. 98-2). Amended by final rulemaking at 12 A.A.R. 291, effective March 11, 2006 (Supp. 06-1). Amended by final rulemaking at 21 A.A.R. 3025, effective January 2, 2016 (Supp. 15-4). Amended by final rulemaking at 25 A.A.R. 1854, effective July 2, 2019 (Supp. 19-3). Amended by final rulemaking at 27 A.A.R. 283, effective July 1, 2021 (Supp. 21-1).