JAMES KANE, APPELLANT, v. DISTRICT OF COLUMBIA, APPELLEE.
No. 15-CV-812
DISTRICT OF COLUMBIA COURT OF APPEALS
March 22, 2018
Appeal from the Superior Court of the District of Columbia (CAB-3386-14) (Hon. Jeanette J. Clark, Trial Judge) (Argued September 20, 2016 Decided March 22, 2018)
Notice: This opinion is subject to formal revision before publication in the Atlantic and Maryland Reporters. Users are requested to notify the Clerk of the Court of any formal errors so that corrections may be made before the bound volumes go to press.
Don Padou for appellant.
Carl J. Schifferle, Assistant Attorney General, with whom Karl A. Racine, Attorney General for the District of Columbia, Todd S. Kim, Solicitor General at the time the brief was filed, and Loren L. AliKhan, Deputy Solicitor General at the time the brief was filed, were on the brief, for appellee.
Before GLICKMAN, EASTERLY, and MCLEESE, Associate Judges.
I.
ANC 2F serves an area in Ward 2 that includes the neighborhood around Thomas Circle. It has eight Commissioners, each of whom represents a single-member district. The ANC has several committees, including a committee on alcoholic beverage control whose members include both Commissioners and local residents. In 2009, according to the undisputed allegations in Mr. Kane‘s complaint, a restaurant near Thomas Circle named Ghana Cafe received a District of Columbia liquor license that was contingent on a settlement agreement its owners reached with ANC 2F and other concerned parties. Mr. Kane was a signatory to this multi-party agreement. Some four years later, Ghana Cafe sought changes to the agreement to permit it to offer live music and institute a cover charge. At a public meeting on March 5, 2014, the Commissioners of ANC 2F voted 6-1 in favor of replacing the 2009 agreement with a new agreement to accommodate Ghana Cafe‘s needs.
Mr. Kane was opposed to this accommodation. Following the vote, he sent ANC 2F a FOIA request for documents relating to Ghana Cafe‘s license or any other liquor licenses for establishments within the ANC‘s jurisdiction. The request sought documents in the possession of the ANC or its Commissioners, employees, or committee members, and specifically called for a search of the personal and government email accounts of ANC Commissioners. The Chairman of ANC 2F notified Mr. Kane that the ANC would be unable to respond to “the totality” of his request in a reasonable time frame in view of its breadth and asked him to consider narrowing the request to records involving Ghana Cafe.3 Mr. Kane then commenced this lawsuit in Superior Court, seeking a declaration that the District had violated FOIA and an injunction requiring it to produce documents responsive to his FOIA request. In an amended complaint, Mr. Kane alleged that the ANC‘s failure to search for and produce the documents he requested violated not only FOIA but also the open meeting and informational disclosure requirements in the ANC Act, specifically
The District filed its answer and moved for judgment on the pleadings, arguing that it was not a proper defendant because ANC 2F is not an agency subordinate to the Mayor‘s authority and Mr. Kane had not sought Mayoral intervention prior to filing suit pursuant to
After the lawsuit was under way, ANC 2F produced several thousand pages of unredacted documents that it considered
The document production was accomplished in three stages. The affiants represented that ANC commissioners and staff had performed diligent searches for all materials responsive to Mr. Kane‘s FOIA request. In addition, an employee in the District of Columbia Office of the Chief Technology Officer provided an affidavit stating that he had conducted a thorough search of government email accounts for emails responsive to the FOIA request and had produced what he had found.
In a motion for summary judgment, Mr. Kane sought an order requiring production of the documents withheld under the deliberative process privilege. He contended that the ANC‘s assertion of that privilege was improper because the ANC Act required it to conduct its business only at meetings open to the public and to make available to the public all documents that were not related to personnel or legal matters. (Mr. Kane did not seek disclosure of the information withheld under the personal privacy exemption, however.) In essence, Mr. Kane argued, FOIA does not empower a public body to withhold information when other law mandates its disclosure, and the ANC Act “acts as a waiver of most FOIA exemptions including the deliberative process exemption.”
The Superior Court denied Mr. Kane‘s motion. Without directly addressing his statutory contentions, the court concluded that the ANC could assert the deliberate process privilege and that its “very descriptive and thorough” Vaughn indices, coupled with its officers’ affidavits, confirmed that the withheld or redacted records were predecisional and part of a deliberative process. Holding that the District therefore had met its burden of demonstrating that the withheld materials were privileged and exempt from disclosure, and that the District had complied with its obligations under FOIA to search for and produce non-exempt records responsive to Mr. Kane‘s request, the court proceeded to dismiss the case. This appeal followed.
II.
Before we consider whether ANC 2F properly asserted the deliberative process
We are not persuaded by the District‘s argument. First, it is by no means clear from the record before us that the District actually is unable to turn over the documents that have been withheld or redacted under the deliberative process privilege. We understand that a number of these documents were found in the government email accounts maintained by the District of Columbia Office of the Chief Technology Officer, meaning they always have been in the District‘s possession and under its control. In addition, the privilege logs indicate that all the listed documents have been collected and numbered for purposes of the litigation (“Bates-numbered“). It may well be the case that the Attorney General has acquired custody of the documents and is empowered to produce them if ordered to do so by the court.
Second, as Mr. Kane alleged in his complaint and the District does not deny, ANCs are non sui juris entities – they cannot sue or be sued in their own name, nor may Commissioners sue or be sued in their stead, i.e., in their official rather than personal capacities.10 A person aggrieved by the action or inaction of a non sui juris body within the District government must name the District as the defendant in order to sue for relief.11
Although the District does not dispute this general principle, it argues that FOIA creates an exception allowing for suit against non sui juris entities by providing in
Apart from FOIA, moreover, the ANC Act envisages a Mayoral and executive branch role in the direction of ANC operations.
For these reasons, we decline to affirm the dismissal of Mr. Kane‘s FOIA lawsuit on the ground that the District of Columbia was not a proper party defendant.
III.
The ANC Act provides that “any person has a right to inspect, and at his or her discretion, to copy any public record” of an ANC, “except as otherwise expressly provided by [D.C. Code] § 2-534.”15 The cited provision lists seventeen exemptions from FOIA‘s disclosure requirements. Exemption 4 allows public bodies to withhold “[i]nter-agency or intra-agency memorandums or letters . . . which would not be available by law to a party other than a public body in litigation with the public body.”16 This exemption encompasses documents within a public body‘s deliberative process privilege.17 That privilege “shelters documents reflecting advisory opinions, recommendations and deliberations comprising part of a process by which governmental decisions and policies are formulated.”18 In order to come within the deliberative process privilege,
“information must be both ‘predecisional’ and ‘deliberative.‘”19 In this case, the Superior Court
Mr. Kane does not challenge that determination on appeal with respect to any particular withheld or redacted documents.21 Instead, he argues that the ANC was precluded from asserting the deliberative process privilege because it is required by the ANC Act (1) to deliberate in the public eye and (2) to permit public inspection of all documents in its possession that are not related to personnel or legal matters. These contentions raise pure questions of law, as to which our review is de novo.22
The first contention turns on the proper interpretation of the term “official action” in
All meetings (including hearings) of any department, agency, board, or commission of the District government, including meetings of the Council of the District of Columbia, at which official action of any kind is taken shall be open to the public. No resolution, rule, act, regulation, or other official action shall be effective unless taken, made, or enacted at such meeting.
Mr. Kane argues that ANC Commissioners’ predecisional, deliberative exchanges are “official actions” within the meaning of these provisions, and that the Sunshine Act therefore requires such exchanges to take place at public meetings.24 It follows, he argues, that ANC 2F cannot invoke the deliberative process privilege to shield such exchanges from public disclosure.
The Sunshine Act does not contain an explicit definition of the term “official action.” In our view, however, the term cannot bear the broad meaning Mr. Kane proposes. His interpretation is implausible not only because it would virtually obliterate FOIA‘s explicit recognition of a government-wide privilege for nonpublic deliberations,25 but because it conflicts with the text of the Sunshine Act itself. That Act speaks of an “official action” as one
performance of official duties. That is, we think, the “common sense reading of the statute.”27
It is also how the District of Columbia Council read the Sunshine Act when it enacted the Open Meetings Act of 2010.28 The accompanying Committee Report explained that the Open Meetings Act was designed to expand public access to government meetings beyond the access afforded by the Sunshine Act, which “only covers meetings where official action is taken.”29 To that end, the Committee Report stated, the Open Meetings Act “broaden[ed] current law” by defining the meetings that are open to the public to include “any gathering of a quorum of the members of a public body where the members consider, conduct, or advise on public business.”30 “[N]ot only would this include any meeting where official action is taken,” the Committee Report elaborated, it “would also include any meetings in preparation for official action or where official action is being
discussed.”31 This explanation confirms our conclusion that the Sunshine Act cannot be read to require ANCs to conduct predecisional deliberations (whether or not they are privileged) in public.32 Furthermore, the Council specifically exempted ANCs from the more stringent public access requirements of the Open Meetings Act while stating that ANCs remain subject to the open meetings provisions of the Sunshine Act.33 Accordingly, we hold that ANC 2F‘s assertion of the deliberative process privilege in this case did not contravene its statutory obligation to take official action at meetings open to the public.34
Without limiting the scope of that section [i.e., the Sunshine Act, § 1-207.42 (a)], the following categories of information are specifically made available to the public:
(1)The names, salaries, title, and dates of employment of all employees of the Commission;
(2)Final decisions of the Commission, including concurring and dissenting opinions;
(3)Information of every kind dealing with the receipt or expenditures of public or other funds by the Commission;
(4)All documents not related to personnel and legal matters;
(5)The minutes of all Commission meetings; and
(6)Reports of the District of Columbia Auditor.
(Emphasis added.) Mr. Kane contends that in this provision, the Council waived not only the deliberative process privilege but virtually all FOIA exemptions that would otherwise be applicable to ANC documents. This is so, he argues, because
FOIA itself states that its exemptions “shall not operate to permit nondisclosure of information of which disclosure is authorized or mandated by other law,”36 and
We do not agree that
expressly provided by [D.C. Code] § 2-534,”38 the section that lists all the available FOIA exemptions including the deliberative process privilege. In other words, far from waiving any FOIA exemptions, the ANC Amendment Act explicitly preserved them. Construing
its legal nature or is related to personnel.”40 We need not agree that the two statutory provisions are equivalent to recognize that the Report‘s characterization of
unheralded amendment not as a substantive change in the statute, but as a clarification of it.43
Accordingly, we reject Mr. Kane‘s second contention and hold that
IV.
For the foregoing reasons, the judgment of the Superior Court dismissing Mr. Kane‘s FOIA suit against the District of Columbia is hereby affirmed.
So ordered.
