Wyo. Code R. 950-0001-1
Effective Date: 12/16/1977 to Current
Rule Type: Current Rules & Regulations
Reference Number: 950.0001.1.12161977
INFORMATION PRACTICES
Section 1. Authority.
a. These rules are promulgated pursuant to the Wyoming Administrative Procedure Act, W.S. 9-692.1 et. seq., and the Governor's Executive order of March 7, 1975. These rules apply to all public records maintained by the Higher Education Council, State of Wyoming.
Section 2. Definitions.
a. All of the definitions set forth and contained in W.S. 9-692.1 are incorporated herein by reference. In addition, the following definitions as used in these rules shall apply:
(1) "Official custodian" means the 'Executive' Director of the Higher-Education Council.
Section 3. Disclosure.
a. Records that are determined by the Council to fall under the public record classification: except those public records for which inspection may or shall be denied pursuant to W. S. 9-692.3, shall be available for inspection in the offices of the Council, during normal business hours. Disclosure of all such records maintained by the Council shall be made without regard to the intended use or purpose of the request.
Section 4. Access.
a. All public records, 'except those for which' inspection may or shall be denied pursuant to W.S. 9-692.3, may be viewed, copied and physically handled in the offices of the Council during normal business hours upon written or oral request made to the official custodian. However, no form of identification and no form of written request shall be required as a prerequisite of access to public records.
b. As provided by W.S. 9-692.4(b) any person requesting copies of any record(s) permitted to be reproduced must make arrangements through the custodian, his assistants' or their secretaries since no reproduction facilities of any kind are available at the office of the Council. In case arrangements made are of such a nature that the Council is required to authorize staff to be employed for this purpose away from Council's offices, the Council may charge up to the actual value of the time, and other expenses actually incurred, in addition to the actual costs of reproduction; which total sum shall immediately be deposited, with the Council as provided by law. For ordinary reproduction of records, a limited number of pages of any record(s) permitted to be reproduced will be copied by staff of the Council at a charge of thirty-five cents ($. 35) per page to cover 'cost of staff's time and to cover charges levied against the Council.
c. No public records for which inspection may or shall be denied pursuant to W.S. 9-692.3, shall be copied except by employees of the Council engaged in their employer's business and with the approval of the official custodian. A notation of all such copies and the purpose for which they were used shall be noted on the original record.
a. Any person in interest shall have the right upon written or oral request made to the official custodian to correct or amend any erroneous, inaccurate, or misleading information that is contained in a public record relating to him by supplementing the public record with such corrected or amended material. However, no public records or portion thereof shall be physically altered, destroyed or removed except with the consent of the Custodian.
Section 6. Personnel-Files. Personnel files., and the contents thereof, maintained by the Council shall not be available-for inspection except by the person in interest and the duly elected or appointed officials who supervise the work of the person in interest.
a. All public records maintained by the Council shall be stored and retained according to applicable time schedules and policies of the Council. At a minimum all public records shall be retained for such time as shall be, deemed, necessary to complete final agency action relative thereto.
b. All public records for which public inspection may or shall be denied pursuant to W.S. 9-692.3 shall be identified, stored and maintained, by whatever means appropriate, to indicate and preserve their confidentiality. However, the identification, storage and maintenance shall be undertaken in -such a manner as to indicate to an applicant for public records the existence and general notice of the confidential records.
c. The official custodian shall' annually inform the office of Information Practices of any new public records maintained by the official custodian, the inspection of which may be denied pursuant to W.S. 9-692.3.
a. The official custodian shall disseminate no lists or compilations of files containing public records except when engaged in official business of the Council.