Family Services, Dept. of

Juvenile Justice Information System

Chapter 2: Juvenile Justice Information System (JJIS)

Effective Date: 05/07/2025 to Current

Rule Type: Current Rules & Regulations

Reference Number: 049.0036.2.05072025

CHAPTER 2

Juvenile Justice Information System (JJIS)

Section 1. Juvenile Justice Information Collection and Exchange.

(a) Circuit Court(s), District Court(s) and other local governmental entities shall collect, provide and send to the Department juvenile justice information pertaining to any case in which a juvenile is convicted or adjudicated a delinquent child for the commission of a qualifying offense or criminal act.

(b) Circuit Court(s), District Court(s) and other local governmental entities shall provide and send juvenile justice information to the Department through the following methods:

1. (i) electronic application programming interface (API);
2. (ii) access to system or program permission sharing; or
3. (iii) other electronic documentation or file sharing as approved by the Department.

(c) Within 30 days of a juvenile conviction, adjudication, disposition, and within 30 days of a juvenile case closing, the court(s) or local governmental entities shall provide, to the extent possible, the following information to the Department:

1. (i) Juvenile offender identification information, including but not limited to:
2. (A) The juvenile's name;
3. (B) Known aliases;
4. (C) Social security number;
5. (D) Sex or gender;
6. (E) The juvenile's date of birth;
7. (F) The juvenile's height;
8. (G) The juvenile's weight;

(H) The juvenile's race; (I) The juvenile's ethnicity; (J) The juvenile's eye color; (K) The juvenile's hair color; (L) The juvenile's scars, marks or tattoos; (M) The juvenile's last known residential address;

(ii) Juvenile offense identification information, including but not limited to:

(A) The criminal offense(s) for which the juvenile was convicted or adjudicated delinquent;

(B) Identification of the juvenile court in which the juvenile was adjudicated delinquent or the court in which the juvenile was convicted;

(C) The date of the final disposition; and

(D) The description of the final disposition ordered by the court.

(iii) Juvenile disposition outcome and completion information, including but not limited to:

(A) If the juvenile was committed to detention or treatment facility;

(B) Name or location of the detention or treatment facility, if applicable;

(C) If the juvenile was held in pretrial detention;

(D) If the juvenile was held in adult jail;

(E) If the juvenile was ordered to probation;

(F) Type of probation ordered: supervised, unsupervised, or intensive;

(G) Length of probation ordered and if the probation was thereafter completed or revoked;

(H) If restitution was ordered and the amount ordered;

(I) If community service was ordered, the amount ordered, and if it was thereafter completed; and

(J) The date the juvenile case closed.

(d) The Department may contact court(s), local governmental entities, or other state entities to request updates to the juvenile justice information to ensure accuracy.

Section 2. Juvenile Justice Data and Information Access.

(a) The following entities and agents shall have certain permission and privileges to view or access information within the JJIS:

(i) Criminal justice agencies as outlined in W.S. 14-6-604.

(ii) Pursuant to W.S. 14-6-227, a local governmental entity, or state agency assigned to produce predisposition reports as ordered by the court(s).

(iii) A local governmental entity, state agency, or federal entity for the purpose of screening and assessment procedures for determining appropriate disposition of juveniles alleged to have committed a crime.

(iv) The local office of the county attorney for the purpose of reviewing, assessing and screening citations during Single Point of Entry or when assessing or evaluating community concerns of a juvenile.

Section 3. Juvenile Justice Data and Information Dissemination.

(a) This section and these rules do not restrict other access to juvenile information as prescribed by W.S. 14-6-203. Agencies, entities or programs not previously identified in Section 2 may submit a formal request to the Department for permission to receive data or information from the JJIS. All formal requests shall be submitted to and reviewed by the Department’s Public Information Officer and Juvenile Justice Program Analyst(s). Dissemination of juvenile justice data and information may be granted to the following entities and for the following purposes:

(i) Bona fide academic institutions or their researchers, to receive de-identified individual case level data or aggregate data from the JJIS for the purpose of bona fide research.

(A) A bona fide academic researcher must be a faculty member at an accredited institution of higher education, or hold a research position at a reputable research organization or at a government agency.

(B) Bona fide research must be conducted by persons with requisite academic or other professional qualifications and affiliations for conducting these kinds of analyses. Requests from graduate students conducting bona fide research may be considered if resources allow.

(ii) Wyoming youth programs may receive aggregate data or case level data from the JJIS for the purpose of new or ongoing program evaluation, in effort to improve future development or revision of services, or for screening and assessment purposes of youth services.

(A) The request must be received from a Wyoming youth program employee, in an administrative position, with approval from the program director.

(iii) The National Instant Criminal Background Check System (NICS), to receive information regarding individual case level data from the JJIS for the purpose of evaluating legal determinability of firearm sales.

(A) An expunged juvenile record and the respective individual identifiable data shall not be released to NICS.

(b) Juveniles or their respective parent(s) or guardian(s), or a former juvenile who has reached the age of majority, may submit a request to view their respective juvenile profile within the JJIS.

(c) Requests for access to juvenile justice data and information will be responded to within a reasonable time period by the Department specifying whether access to juvenile justice data and information will be granted and in what form. The Department shall verify the identification of inquirers prior to consideration of granting access.

Section 4. Juvenile Justice Data and Information Storage.

(a) All identifiable juvenile justice data and information shall be preserved within the Department's data warehouse.

(b) The Department shall preserve but not display the individual identifiable data of a juvenile through the juvenile justice data and information system once a juvenile reaches the age of majority.

(i) Once a juvenile reaches the age of majority, all individual identifiable data shall be redacted from the JJIS, but retained in the Department's data warehouse.

(ii) Once a juvenile reaches the age of majority, all individual identifiable data in the Department's data warehouse shall only be utilized for the purpose of bona fide research.

(c) If an order of expungement of a juvenile record is received by the Department via the court(s), the respective case information pertaining to the expungement order shall be removed from the JJIS.