Wyo. Code R. 010-0002-1
Effective Date: 08/22/2005 to Current
Rule Type: Current Rules & Regulations
Reference Number: 010.0002.1.08222005
These Rules and Regulations implement the Wyoming Conservation Districts Law (W.S. 11-16-101) by setting forth the requirements for receiving funds allocated by the state board of agriculture.
These rules are adopted pursuant to the Wyoming Conservation Districts Law W.S. 11-16-101 through W.S. 11-16-134.
As used in this Chapter and in addition to the definitions found in W.S. 11-16-102 (a), the following terms are defined:
(a) Blanket bond means an insurance bond that applies the bond limit to the entire loss regardless of the number of employees and supervisors involved.
(b) Blanket position bond means an insurance bond that applies the bond limit to the each individual employee or supervisor covered.
(c) Bonding means the purchase of an insurance premium to protect the district from financial loss.
(d) Department means the Wyoming Department of Agriculture.
(e) Dishonesty bond means an insurance bond that insures the conservation district against loss sustained through any fraudulent or dishonest act of the employees.
(f) 'Employee' means any individual employed by the conservation district that is not considered an independent contractor.
(g) Faithful performance bond means an insurance bond that insures the conservation district against loss sustained through the failure of an employee to perform faithfully his duties or to account properly for funds.
(h) Supervisor means an elected member of the conservation district board.
(j) 'Cash on hand' means funds in checking, savings, and reserve accounts, or easily accessible funds.
(a) Conservation districts are required (W.S. 11-16-118) to purchase insurance bonds to protect the district from any loss that might occur as a result of employee or supervisor theft or fraud.
(b) Conservation districts may choose which type of bond to purchase as long as all employees and supervisors are covered under the bond. Conservation districts may choose from the following insurance bond types:
(i) Dishonesty bond
(ii) Faithful performance bond
(iii) Blanket bond
(iv) Blanket position bond
(c) The amount of the bond purchased must be equal to or greater than 10% of the total revenue for the fiscal year and 20% of the cash on hand.
(a) Conservation districts are required to submit to the department a copy of the insurance bond and proof of the total anticipated revenue for the fiscal year.
(b) The reporting information will be due on August 30 of each year.
(c) The District shall provide the Department with demonstration that the additional risk management practices contained in Section 6 were conducted accordingly. Demonstration shall be in the form of a letter outlining actions taken and copies of Board meeting minutes in which such action was formally approved.
(d) The Department will require the insurance company to provide notice of change in district bonding status within thirty (30) days of change.
(a) There must be two original signatures on each check issued by the district, on all accounts held by the district, one of which shall be a district supervisor.
(b) Each voucher prepared by a district must contain the following perjury statement:
(i) Certification. I hereby certify, under penalty of perjury, that this voucher, and the items included herein for payment, are correct and just in all respects.
(c) Blanket vouchers may be used but the perjury statement shall be placed on each individual invoice and signed and dated by the vendor or conservation district employee responsible for the purchase.
(d) Bank statements must be reconciled each month. The District board shall, at a minimum on a quarterly basis review, at a regularly scheduled board meeting, the District's reconciliation report and original bank statement.
(e) Authorization to incur debt. The district board shall take formal action, and such action shall be recorded in the proceedings of the district minutes, to establish district employees and supervisors with authorization to incur debt on behalf of the district and establish limits of such debt. Such designees and limits shall be provided to businesses in which the District intends to establish accounts.
(f) No district shall obtain or utilize a debit card.
(a) The District shall provide the Department proof of enrollment in the state workers compensation plan, unemployment insurance program and local government liability insurance coverage.
(a) Failure to adhere to these rules will result in the Conservation District being ineligible for funding provided by the board of agriculture and the department either in the form of grants or biennium funding.