1. (1) Electronic title system requirements. No person may employ any electronic title system to create, store, or maintain an electronic document, record, or other information subject to this chapter unless the system satisfies all of the following requirements:

   1. (a) Record the dates and times when any person creates, signs, or accesses the electronic document, record, or other information.
   2. (b) Record the dates and times when any person makes an unauthorized attempt to alter or modify the electronic document, record, or other information.
   3. (c) Record any unauthorized alterations or modifications made to the electronic document, record, or other information.

2. (2) Electronic retention. Any electronic odometer disclosure described in this chapter shall be retained in accordance with all of the following requirements:

   1. (a) In a format which cannot be altered unless such alterations are made as authorized by the department, and which indicates any unauthorized attempts to alter it.
   2. (b) In an order that permits systematic retrieval.
   3. (c) For a minimum of 5 years following conversion to a physical form or record, issuance of a subsequent title by the department or another jurisdiction, or permanent destruction of the vehicle; otherwise, the record shall be retained pursuant to any applicable records retention schedule.
3. (3) Electronic odometer disclosure signature requirement. No person shall execute an electronic signature on an odometer disclosure without identifying an individual, regardless of whether the person is signing on behalf of an organization. If the individual executing the electronic signature is acting in a business capacity or otherwise on behalf of another individual or entity, the individual shall also identify the business or other individual or entity when the signature is made. Any person who executes an electronic signature on an odometer disclosure made in connection with a transfer by a licensed dealer need only identify the individual executing the signature and the dealer transferring the vehicle.
4. (4) Electronic notification. Any person required under this chapter to disclose, issue, return, notify, or otherwise provide information to another person in the course of an electronic odometer disclosure satisfies that requirement by electronically transmitting the required information or otherwise making the required information available electronically to the party required to review or receive it.

5. (5) Electronic copies of physical records. No person may convert physical documents employed to comply with any of the requirements of this chapter by scanning or imaging to an electronic format unless the resulting electronic format satisfies all of the following:

   1. (a) It maintains and preserves the security features incorporated in the physical document so that any alterations or modifications to the physical document can be detected in the electronic format.
   2. (b) If converted by scanning, the scan is made at a resolution of not less than 200 dpi.

History

History: CR 25-049: cr. Register March 2026 No. 843, eff. 4-1-26.