1. (1) Additional counties. A public library system shall allow in its organizational structure for additional counties to join after the system is established.
2. (2) Plans for use of state aid. Annually, a system shall file a plan for the use of the state aid it will receive. In a federated system such plan shall indicate the funds to be used by the system for system services.
3. (3) Filing service contracts. A public library system shall file with the division for library services copies of all contracts regarding services. Included shall be intersystem contracts; contracts with other types of libraries, information centers, and educational organizations; and any interstate contracts developed. A federated system, additionally, shall file contracts concerning system organization, and services among its members.

4. (4) Reporting and financial requirements. Each system shall:

   1. (a) Maintain all official records at the system administrative headquarters for at least 10 years.
   2. (b) Maintain appropriate public records of the system’s financial activities in accordance with accepted accounting practices.
   3. (c) File an annual report on a form prescribed by the division, describing its operations and reporting on its income, expenditures, and programs.

   4. (d) Contract with a certified public accountant to audit the public library system’s general purpose financial statements for the fiscal year. The audit shall be conducted in accordance with all applicable federal laws and regulations, Wisconsin Statutes and administrative rules, and all of the following:

      1. 1. Generally accepted auditing standards.
      2. 2. Governmental auditing standards issued by the U.S. Comptroller General.
      3. 4. The provisions of the United States office of management and budget, uniform administrative requirements, cost principles, and audit requirements for federal awards under 2 CFR, part 200.
   5. (e) Maintain financial statements present in the auditor’s report that comply with generally accepted accounting principles promulgated by the government accounting standards board.

   6. (f) Submit a corrective action plan to the department for any audit which the department determines is not in compliance with this section.

      Note: Audits of State and Local Governmental Units may be obtained from the American Institute of Certified Public Accountants, 1211 Avenue of the Americas, New York, NY 10036-8775.

      Governmental Accounting and Financial Reporting Standards may be obtained from the Governmental Accounting Standards Board of the Financial Accounting Foundation, High Ridge Park, Stamford, CT 06905-0821.

      Standards for Audits of Governmental Organizations, Programs, Activities and Functions by the Comptroller General of the United States may be obtained from Superintendent of Documents, Public Documents Department, U.S. Government Printing Office, Washington, D.C. 20402.

      All of the above publications are available for examination at the Department of Public Instruction, School Financial Services Team, 125 South Webster Street, Madison, WI

History

History: Cr. Register, June, 1972, No. 198, eff. 7-1-72; r. (2), (5), (7) to (11), renum. (3), (4) and (6) to be (2) to (4) and am. (2) and (4) (a), Register, September, 1992, No. 441, eff. 10-1-92; CR 10-139: r. and recr. (4) (d), cr. (4) (e), (f) Register May 2011 No. 665, eff. 6-1-11; CR 19-069: r. (4) (d) 3., cr. (4) (d) 4. Register February 2020 No. 770, eff. 3-1-20.