A licensee shall establish and maintain on the premises a personnel record for each staff member. A personnel record shall contain all of the following regarding the staff member:

1. (1) Proof of motor vehicle bodily injury and property damage liability insurance under s. DCF 57.10 (6) (c) if the staff member uses their personal vehicle to transport a resident or a child of a resident.
2. (2) Documentation of any health evaluation or assessment completed based on s. DCF 57.10 (7) (b).
3. (3) Employment application, date of hire, and the documentation required before the staff member begins employment under s. DCF 57.11.
4. (4) A background information disclosure form completed within the previous 4 years based on s. DCF 57.10 (9).

5. (5) Documentation that the staff member completed all training required under s. DCF 57.12. The documentation shall include all of the following for each training session:

   1. (a) Legal name of the staff member.
   2. (b) Date and time of the training.
   3. (c) Name of each person that conducted the training.

   4. (d) Length of the training session.

      Note: A licensee may use the voluntary Form DCF-F-CFS2380-E, Orientation Documentation – Group Homes, for documentation of orientation training. The form is available at https://dcf.wisconsin.gov/cwlicensing/forms.

6. (6) If applicable, authorization from the program director or group home manager to administer medication under s. DCF 57.29 (4) (b).
7. (7) Any disciplinary actions issued to the staff member.

History

History: CR 26-005: cr. Register May 2026 No. 845, eff. 6-1-26.