1. (1) Accounting for all project funds shall be in conformance with generally accepted accounting principles and practices, and shall be recorded by the grantee. Supporting records of expenditures shall be maintained in sufficient detail to show that costs were incurred for the purposes for which the grant was made. Grant records shall be maintained for a period of 3 years after the grant award.

2. (2) The grant period extends from the date that the department executes the grant agreement to the date the local governmental unit submits the adopted plan to the department in compliance with s. 66.1001 (4) (b), Stats. The contract dates shall not extend beyond time limits for a comprehensive plan under s. 66.1001 (3), Stats. Unless the applicant commits to a shorter time in the application, the applicable grant period assigned in the grant agreement shall be as follows:

   - See PDF for table

3. (3) The grantee may submit claims for payment to the department on forms provided by the department. The grantee shall submit at least one claim during each 12-month time period commencing with the date the department signs the grant agreement. The department shall reimburse awardees not more than quarterly. All claims shall be consistent with the grant agreement relative to expenditures within the scope of work and estimated costs. All claims shall include documentation of progress under the terms of the grant agreement.

4. (4) The department shall withhold 25% of the grant award as final payment until all of the following occur:

   1. (a) The grantee provides the department with a copy of the adopted plan as provided by s. 66.1001 (4) (b), Stats., and the department verifies the plan meets all provisions of s. 66.1001, Stats.

      Note: This verification does not indicate a certification of compliance with s. 66.1001, Stats.  This verification also does not indicate department approval of the plan content or policies.  It is an indication that the grantee has completed the plan within the statutory requirements.

   2. (b) The provisions of the grant agreement are met.
5. (5) In developing digital map data, the grantee shall adhere to widely accepted standards and use appropriate existing source data referenced in the planning grant manual.
6. (6) The local governmental unit shall make data developed under this grant available for public dissemination.
7. (7) For multi-jurisdictional plans, where one or more of the local governmental units participating in the grant have not adopted the plan by the end of the grant period, that unit or units award amount shall be withheld from the final payment under s. Adm 48.09 (4).
8. (8) If the department finds that the project has not been completed pursuant to sub. (4), by the end of the grant period, the department may seek repayment of the state share or a portion of the state share previously distributed to the grantee.

History

History: CR 01-086: cr. Register February 2002 No. 554, eff. 3-1-02.