Projects authorized by the board are divided into the following phases:

1. (1) Design phase – Documents that must be received prior to phase approval include:

   1. (a) Signed funding status form confirming that the funding partners are fully committed;
   2. (b) Page from the adopted six-year transportation plan which lists the project;
   3. (c) Signed fuel tax agreement;
   4. (d) Consultant agreement when a small city contracts with an engineering firm or consultant to administer a transportation improvement board project on behalf of the small city.

2. (2) Bid advertisement phase – Documents that must be received prior to phase approval include:

   1. (a) Signed bid authorization form that contains:

      1. (i) Plans and specification package;
      2. (ii) Written confirmation of funding partners; and
      3. (iii) Confirmation that full funding is available for the project;
   2. (b) Signed confirmation that right of way is acquired or possession and use agreement is in place;
   3. (c) Engineer's estimate is in final format;
   4. (d) Consultant agreement when a small city contracts with an engineering firm or consultant to administer a transportation improvement board project on behalf of the small city;
   5. (e) Certification that a cultural resource assessment was completed;
   6. (f) Traffic signal warrants.

3. (3) Construction phase – Documents that must be received prior to phase approval include:

   1. (a) Updated cost estimate form signed by a local agency official and the project engineer;
   2. (b) Bid tabulations; and
   3. (c) Description of cost changes.

4. (4) Project closeout phase – Documents that must be received prior to phase approval include:

   1. (a) Updated cost estimate form signed by a local agency official and the project engineer;
   2. (b) Final summary of quantities; and
   3. (c) Accounting history signed by a local agency official or the financial manager.
5. (5) A manually signed copy of a contract or any amendments, statement of work or other transaction documents delivered by email shall be deemed to have the same legal effect as delivery of an original signed copy.
6. (6) An electronic signature shall have the same force and effect as a manual signature on all agreements, forms, and other documents submitted in support of a project under this chapter. For purposes of this section, an "electronic signature" has the same meaning as in RCW 1.80.010(10).

[Statutory Authority: Chapter 47.26 RCW. WSR 23-08-032, § 479-05-051, filed 3/28/23, effective 4/28/23; WSR 22-07-023, § 479-05-051, filed 3/9/22, effective 4/9/22; WSR 12-08-060, § 479-05-051, filed 4/3/12, effective 5/4/12; WSR 07-18-050, § 479-05-051, filed 8/30/07, effective 9/30/07.]