In accordance with requirements of chapter 1, Laws of 1973 that agencies prevent unreasonable invasions of privacy, protect public records from damage or disorganization, and prevent excessive interference with essential functions of the agency, public records may be inspected or copied or copies of such records may be obtained, by members of the public, upon compliance with the following procedures:

1. (1) A request shall be made in writing upon a form prescribed by the state treasurer's office which shall be available at its administrative office. The form shall be presented to the public records officer, or to any member of the office's staff, if the public records officer is not available, at the administrative office during customary office hours. The request shall include the following information:

   1. (a) The name of the person requesting the record;
   2. (b) The time of day and calendar date on which the request was made;
   3. (c) The nature of the request;
   4. (d) If the matter requested is referenced with an index maintained by the records officer, a reference to the requested record as it is described in such index;
   5. (e) If the requested matter is not identifiable by reference to an index, an appropriate description of the record requested.
2. (2) In all cases in which a member of the public is making a request, it shall be the obligation of the public records officer or staff member to whom the request is made, to assist the member of the public in appropriately identifying the public record requested.

[Order 2, § 474-01-080, filed 7/30/74.]