Detailed technical documentation is needed to facilitate future system access. Minimum documentation must include:

1. (1) A hardware systems administrator manual specifying hardware, cabling, and communications configurations;
2. (2) Software applications documentation, including user manuals and design documentation;
3. (3) Operational procedures for scanning, indexing and verifying images;
4. (4) Current security and system change control procedures, including logs of those changes, indicating the date, identity of the person making the changes and the reason for the change; and

5. (5) Written procedures for periodic back ups, including schedules and the location of secure offsite storage for those back ups.

   Agencies will maintain one copy of current documentation on-site and one current copy in designated secure storage.

[Statutory Authority: RCW 40.14.020(6). WSR 00-20-038, § 434-663-530, filed 9/28/00, effective 10/29/00. Statutory Authority: Chapter 40.14 RCW. WSR 94-04-102, § 434-663-530, filed 2/1/94, effective 3/7/94.]