1. (1) Before hiring a minor, an employer must obtain:

   1. (a) A minor work permit endorsement on the business license of the location where the minor will work;
   2. (b) A completed parent/school authorization form for each minor or a parent authorization for summer work form if hired during summer vacation; and

   3. (c) Proof of age which lists the date of birth for each minor. Acceptable forms of proof of age include, but are not limited to:

      1. (i) Birth certificate;
      2. (ii) Driver's license;
      3. (iii) Notarized statement from a parent/guardian;
      4. (iv) Federal identification, such as a passport;
      5. (v) Insurance policy at least one year old indicating the date of birth; and
      6. (vi) Completed federal employment eligibility verification (Form I-9).

2. (2) An employer must create a file for each minor, which may be physical or electronic. The file must be maintained for three years from the last date of the minor's employment, and must include:

   1. (a) Copies of all completed parent/school authorization forms with any attachments;
   2. (b) Copies of any proof of age documents;
   3. (c) Copies of any variances obtained according to the requirements of this chapter.
3. (3) These records must be kept safe and accessible at the place of employment or at a central recordkeeping office where such records are customarily maintained.

[Statutory Authority: RCW 49.12.121 and 49.30.060. WSR 26-11-048 (Order 25-21), s 296-122-030, filed 5/19/26, effective 7/1/26.]